What are the responsibilities and job description for the Word Processing Manager (Law Firm) position at Labaton Keller Sucharow LLP?
Word Processing Manager
FLSA Status: Exempt
Reports to: Director of Human Resources
Hours: 9:30am to 5:30pm with flexibility for extra hours (hybrid)
Summary of Position:
Labaton Keller Sucharow LLP is looking for a Word Processing Manager to manage the Word Processing function at the firm. General document services assistance including preparation of complex legal documents using styles and other advanced functions as necessary, ensuring conformance with court or government agency requirements and Firm or attorney guidelines; troubleshooting, repair, and conversion of electronic files; efficient management of data and generation of lists, reports, etc.; ensure timeliness and quality of work produced; work collaboratively with other Firm personnel.
Responsibilities Include:
- Revising and creating documents in Microsoft Office with particular attention to detail, spelling, grammar, etc.;
- Generating Table of Contents, Table of Authorities and merges in Word;
- Combining tracked changes from multiple authors;
- Transcription of audio or video recordings into text;
- Conversion to and from Word, Excel, and Adobe Acrobat PDF;
- Adding images, text, comments, and highlighting in PDFs and inserting, removing and reorganizing pages;
- Creation and modification of form fields in Adobe Acrobat;
- Manage the entry of data into and running reports from the conflicts management system;
- Additional responsibilities as assigned by Attorneys;
- Ability to manage staff of two (day and evening operators);
- Availability for overtime.
Knowledge and Skills Requirements:
- Expert-Level MSWord experience;
- High level of proficiency in Excel and PowerPoint;
- High level of proficiency in Adobe Acrobat Pro; working knowledge of Adobe CC a plus
- Proficiency on office equipment used on a regular basis including computers, printers, scanners, copy machines and telephones;
- Ability to work independently and read, comprehend, and accurately follow both oral and written instructions with a high degree of personal accountability;
- Excellent written and oral communication skills, including grammar, spelling and punctuation;
- Ability to work with deadline sensitive assignments and rapidly changing priorities;
- Minimum 5 years litigation experience in a Law Firm environment to apply.
- We are looking to hire in the $125,000/year range.
Salary : $120,000 - $125,000
