What are the responsibilities and job description for the Part Time Administrative Assistant/Receptionist position at LaBella Associates?
We are currently sourcing a part time (20 to 30 hours/week) Administrative Assistant/Receptionist in the Waste & Recycling Division at our Richmond, VA office.
The Waste & Recycling Division at LaBella provides engineering and environmental solutions and construction phase services for our solid waste clients throughout the southeastern United States. We serve a client base composed of local governments, private municipal solid waste operators, regional waste authorities, and private industrial operators.
The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and resolving recurring problems independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.
A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.
Duties
The Waste & Recycling Division at LaBella provides engineering and environmental solutions and construction phase services for our solid waste clients throughout the southeastern United States. We serve a client base composed of local governments, private municipal solid waste operators, regional waste authorities, and private industrial operators.
The Administrative Assistant/Receptionist is responsible for performing a wide range of clerical/administrative assignments and resolving recurring problems independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.
A successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.
Duties
- Answer multi-line phone system
- Greet clients and visitors to small office
- Order office supplies as inventoried
- Provide broad administrative support to staff including maintaining employee list, tracking/assisting with truck maintenance, and scanning and archiving files
- Assist Project Managers with proofing, formatting, production of technical reports, and presentation materials
- Maintain conference rooms and copy machines
- Also responsible for coordinating inter-office events consisting of team building events, holiday events, happy hours, and business-related functions
- Other general office duties as required
- Associate degree in secretarial science of business management or equivalent experience preferred
- 3 to 5 years' experience in professional office with above average skills in Microsoft Word, Excel, Publisher, PowerPoint, and Outlook (including mail merging, labels, tables, charting, and calendaring)
- The ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills
- Strong interpersonal, organization, and communication skills, including accurate grammatical abilities and a basic understanding of accounting practices
- Attention to detail, proof reading and accuracy is essential
- Position is fully in the office
- Must be responsible, dependable, and have professional appearance and demeanor
- Must be prompt and have an outstanding attendance record
- Experience in the engineering and/or environmental industry is preferred
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