Demo

Now Hiring: Office Admin

Labor One Staffing
Brownsville, TX Full Time
POSTED ON 2/18/2025
AVAILABLE BEFORE 5/16/2025

Job Description

Job Description

Office Administrator

Location : Careers of America – Port of Brownsville, TX

Employment Type : Full-Time

About Us :

Careers of America is dedicated to training the next generation of skilled craftsmen, offering specialized programs in welding and fitting. We take pride in providing hands-on training and career development opportunities for our students.

Job Summary :

We are looking for a highly organized and proactive Office Administrator to support our operations. This role requires someone who can multitask efficiently and take initiative in handling administrative duties, student recruitment, record-keeping, and material ordering. The ideal candidate will be detail-oriented, adaptable, and have strong communication skills.

Key Responsibilities :

Administrative & Office Management :

  • Maintain accurate records for students, staff, and training programs.
  • Organize and manage digital and physical files related to enrollment, certifications, and compliance.
  • Order and track supplies, training materials, and equipment as needed.
  • Handle scheduling and coordination of classes, exams, and meetings.

Student Recruitment & Support :

  • Assist in the recruitment and enrollment process for students.
  • Provide information to prospective students regarding programs, tuition, and schedules.
  • Maintain communication with students regarding deadlines, required documents, and program updates.
  • Help coordinate student orientations and provide support during training sessions.
  • Operations & Compliance :

  • Ensure all documentation and reports are completed and submitted on time.
  • Maintain compliance with state and industry regulations for training programs.
  • Assist with processing paperwork for certifications and licensing.
  • Customer Service & Communication :

  • Serve as the first point of contact for inquiries via phone, email, and in-person visits.
  • Communicate with vendors, suppliers, and partners regarding orders, billing, and scheduling.
  • Support instructors and staff with administrative tasks as needed.
  • Qualifications :

  • Previous experience in office administration, customer service, or a similar role.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and database management.
  • Ability to multitask and work in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Bilingual in English and Spanish is a plus.
  • Why Join Us?

  • Be part of a growing organization that is shaping the future of skilled trades.
  • Work in a dynamic and supportive environment.
  • Opportunity to make a meaningful impact on students' career paths.
  • Interested candidates can apply by sending their resume to jocelyne@careersofamerica.com or calling (956)621-1257.

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