Event Coordinator

Position Title: Event Coordinator

Reports To: Director of Institutional Advancement, Marketing & Communication

FLSA Status: Non-Exempt

Annual Contract: Full-time, 40 hours per week, 52 Weeks per Year

Rate of Pay: $18 - $20 per hour

Posting Date: October 28, 2024

Application Deadline: Until filled

Start Date: As soon as possible

In-Person - Not Remote

General Position Summary:

The Event Coordinator supports the logistical production of Lac Courte Oreilles Ojibwe University events that share and enhance the brand of the University. He/she is a problem solver, who has a proven record of being a team player; is open to learning and leading by example; and responds in a professional and courteous manner to internal and external constituents.

For a full job description and information on how to apply, visit our website.

Resume, cover letter, unofficial transcripts, and LCO University job application, which is available on our website, are required for application to be complete.

Minimum Qualifications:

• Associate’s degree
• Experience and proficiency working with computers and Microsoft Office programs
• The ability to work in a fast-paced, high-demand customer service environment; superb customer service skills required
• Attention to detail
• Excellent time-management skills and the ability to manage multiple projects and meet deadlines
• Strong written and verbal communication skills
• Understanding of importance of confidentiality with all information received both written and oral
• Support the mission and core values of the University

Preferred Qualifications:

• Bachelor’s degree
• Experience in a university setting
• Experience working with a donor database

Key Responsibilities:

• Coordinate events, managing all logistical and programmatic requirements, within the respective portfolio from beginning-to-end to ensure their successful execution

Key events include but are not limited to: Seven Generations Inter-Tribal Leadership Summit

Commencement

Apply in July, Rock Enroll

Student Orientation

Resource Fair

College Preview Days

Feast of Thanksgiving

Faculty Welcome Week

Winter Storytelling

• Evaluate each event in terms of logistics and make recommendations for improvements.
• Manage and cultivate authentic relationships with all staff, students, and key internal and external stakeholders
• Attend internal meetings, committees, and both formal & ad hoc functions, as required to increase opportunities for the department and University as a whole
• Organize, coordinate, and administer planning meetings with department heads to discuss programming, development, and implementation of on-campus, virtual and hybrid events
• Assemble and organize a volunteer team to assist with various tasks the days leading up to and through the events (e.g., swag bags, badges, registration desks staffing)
• Process event requisitions include - facility, vehicle, technology, finance, marketing, etc.
• Build organization culture by supporting internal university events
• Track ROI, engagement, and audience feedback to measure results, assess opportunities for improvement, and optimize future events for an exceptional attendee experience
• Maintain the University’s event calendar
• Other duties as assigned

Reportability:

• Reports to the Director of Institutional Advancement, Marketing & Communication

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Work Location: In person

Salary : $18 - $20