Finance Coordinator - Lafayette Manor

Lafayette ManorE. Catherine Street
Darlington, WI

Finance Coordinator - Job Description

Reports To: Administrator

Job Objectives:
The primary purpose of this job is to plan, organize, develop, and direct the overall operation of the
Finance Coordinator position in accordance with current applicable federal, state, county, and facility
regulations, policies and procedures and as may be directed by the Administrator; including the
performance of in-house financial functions such as receipting payments, balancing the petty cash account
and month end financials.

Qualifications:

Minimum of High School Diploma; two or four-year college degree in Accounting preferred.
Accounts Payable / Billing / General Accounting experience preferred.
Fluently read and write English and follow verbal and written job duties and schedules.
Proficient in use of Microsoft Word, Excel, Outlook and the Internet.

Essential functions of the Financial Coordinator Position to be completed with or without an
accommodation:

Accounts Receivable/Billing:

Verify insurance coverage/payer source for all residents.

Reconcile daily census by payer and update admissions/discharge data daily.

Receipt and post all payments, prepare deposits, balance to ECS billing system, post all
electronic payments to ECS.

Handle all billing questions and concerns form resident families.

Work with Human Services to correct Medicaid information if coverage has lapsed or liability
is incorrect.

Timely submission of claims to all primary payers and follow-up on crossover to secondary
payers. (If not crossover, than manually submit them).

Claims research and make corrections to denied claims.

Prepare and mail self-pay bills.

Accounts Payable:

Receive, stamp and date all invoices and distribute to departments for approval.

Review invoices for accuracy on pricing (request credit back on freight charges, etc.)

Enter invoices to ACS system, gather signatures and submit to Finance Dept.

Prepare and mail payments, stamp and file invoices as paid.

Other Financial Duties:

Perform month-end closing procedures, including entry of monthly journal entries.

Perform monthly reconciliation on all balance sheet accounts including cash/AR

Compiles data for Medicare and Medicaid cost reports and for annual fiscal surveys

Prepare reports for monthly board meetings.

Manage and balance petty cash account for Manor and Trust.

Other Assigned Responsibilities/Requirements:

Participate in continuing education programs as directed.
Possess strong organizational and communication skills to work effectively with vendors, staff and

management.
Resolve problems quickly and effectively, and determine appropriate courses of action while

considering the department’s work priorities.
Display a high degree of emotional maturity while keeping difficult situations in proper perspective.
Attend seminars and conferences as appropriate to job duties.

NOTE: This job description is not intended to be all inclusive. The employee will also perform other
reasonable tasks as assigned by the Administrator. This document is not intended to imply a written
contract of employment.