Executive Assistant

We are looking for an extremely organized Tech Savy Executive Assistant to support with property mgmt /hospitality related tasks. Must have excellent written and verbal communication abilities. To do this role properly you should have a detailed understanding of the Microsoft Excel, Word and Power Point, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

To be considered for this role:

• Know how to act as a go-between for management and other employees, as well as a manager in their own right depending on how management delegates.
• A natural ability to Multitask
• You must be interested in knowing more than just this position…you must have the desire to fully learn what we do and a passionate drive to help the company grow.
• You must be someone the CEO and other employees can fully trust and respect.
• You must possess multi-faceted skills capable of wearing multiple hats
• You must be dedicated and hard-working.

What are some of the responsibilities of this role;

• First and foremost, anything that the CEO assigns. This position is one the CEO works with the most and therefore you will be involved in just about every aspect of the business. Assignments, however, can include running personal errands for the CEO.
• Act on behalf of the CEO in ensuring standards, procedures and policies are maintained.
• Manage administrative functions which can include travel and expense reports.
• Conduct research and report findings, as needed
• Prepare proposals, presentations, and conference materials
• Assist with monthly, quarterly and year-end reports and various SMS reports
• Prepare departmental budgets, manuals, and materials needed
• Assist with various marketing activities and initiatives

Our Ideal Candidate is someone who;

• Self-motivated and adaptable
• Ability to work independently and responsibly
• Customer Service Experience
• Event Experience
• Resourceful, capable of obtaining the right information quickly.
• Knows how to work smart, not hard!
• Think both inside and outside the box!
• Has outstanding verbal and written communication skills both spoken and written.
• Preparing financial statements, reports, memos, invoices letters, and others.
• Handling basic book keeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Performing office duties that include ordering supplies and managing a records database

Executive Assistant Preferred Experience:

• In-depth understanding of the entire MS Office suite.
• 2 years of Management experience
• 4 years of Admin experience
• Hospitality Experience
• Property Management
• Associates Degree (preferred)
• Ability to organize a daily workload by priorities.
• Proven experience as administrative support experience (preferred)

Job Types: Full-time, Part-time

Pay: $38,000.00 - $45,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Weekends as needed

Education:

• Associate (Preferred)

Experience:

• Management: 3 years (Required)
• Executive Assistant: 3 years (Required)
• Customer service: 5 years (Required)
• Hospitality management: 5 years (Required)

Ability to Relocate:

• New Orleans, LA: Relocate before starting work (Required)

Work Location: In person

Salary : $38,000 - $45,000