Job Title: Administrative Assistant - Principal Exemption Status: Nonexempt Reports to: Principal Pay Grade: 4 Clerical/Paraprofessional 217 Dept./School: Assigned Campus

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s

administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records

Knowledge of basic accounting principles Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills

Experience:

One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of
• Compile, maintain, and file all reports, records, and other documents as Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate
• Assist students, teachers, and parents as
• Schedule meetings and appointments and maintain calendar for

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and

Other

• Assist with planning, preparation, and setup of faculty meetings and campus
• Sort, distribute, or deliver mail and other
• Administer medication to students, check temperatures, and notify parents of student illness in

nurse’s absence.

• Maintain
• Follow district safety protocols and emergency

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Employee Signature: Date

Supervisor Signature: Date