Recreation Office Manager - Seasonal

Job Summary

The Recreation Department Office Manager is responsible for assisting the directors in managing payroll, creating and maintaining staff schedules, and assisting with email communications to support the efficient operation of the department. Reporting directly to the Recreation Director and Camp Director, the Office Manager plays a vital role in ensuring administrative tasks are handled professionally and on time. This is a seasonal position.

Duties and Responsibilities

General Administrative Duties:

• Maintain organized records of schedules, payroll, and communications.
• Assist the Recreation Director and Camp Director with additional administrative tasks as assigned.
• Participate in staff meetings and provide updates on administrative processes regarding the position.
• Staff Scheduling:
• Use When I Work to create and distribute weekly staff schedules for the recreation and camp programs.
• Adjust schedules as needed to accommodate changes or staff availability.
• Communicate schedule changes promptly to staff and supervisors.
• Work with staff members to ensure the most flexible but consistent schedules that fit them best.

Payroll Assistance:

• Assist the Directors with submitting employee payroll accurately and in a timely manner, which means verifying employee hours and resolving payroll discrepancies.
• Maintain confidentiality when assisting with employee payroll

Email Communications:

• Assist with monitoring and responding to department emails.
• Relay messages and updates between staff, participants, and supervisors.
• Maintain professionalism and a high standard of customer service in all communications.

Employee Expectations:

• The Office Manager is expected to carry themselves as a part of the Recreation Department’s Administrative team. This means working together with the other administrative staff members to plan and execute daily tasks, conducting oneself with professionalism, and leading the department with dignity.
• Following the code of conduct so that it reflects in the everyday actions of the employee.
• Report to work on time, following the schedule set forth by the department directors. This means notifying staff and directors of any potential delays or absences.
• Wear appropriate work uniform and attire with a given name tag. When not wearing designated uniform polo, it is expected to present a neat and professional appearance.
• Complete all tasks promptly and to the best of ability and take initiative to assist with any additional tasks assigned by the directors.
• Adhere to all department and Club policies.

Qualifications

• ·Strong organizational and time-management skills.
• Technological skills (i.e. Microsoft Suite, Loop, spreadsheets, WhenIWork etc.)
• Proof of a valid driver’s license may be required.
• At least 3 (three) years of LNC experience or likewise experience of event planning or recreation coordination.
• Highschool diploma or equivalent required with at least 1 (one) year of college or equivalent work experience.

Compensation

• Commensurate with experience.

Job Type: Temporary

Ability to Commute:

• Pocono Pines, PA 18350 (Preferred)

Ability to Relocate:

• Pocono Pines, PA 18350: Relocate before starting work (Required)

Work Location: In person