Payroll Coordinator

Qualifications:

• Associates or Bachelor’s degree in Accounting or related field, with course work in business, math, accounting, bookkeeping, and record keeping.
• Knowledge of federal and state wage and hour laws and related regulations.
• Knowledge of Michigan State Office of Retirement System.
• Payroll processing experience preferred.
• Demonstrated proficiency using standard spreadsheets and other related software. Ability to learn new software as financial systems change/upgrade.
• MSBO School Payroll specialist certification or commitment to obtain within three years of hire.
• Knowledge of basic accounting principles and practices.
• Possess strong organizational skills including the ability to prioritize multiple tasks, meet deadlines, and maintain detailed records.
• Demonstrate aptitude for work to be performed, including positive work ethic, self-starting capabilities, exceptional communication skills and technology proficiency.
• Demonstrate analytical ability to analyze and interpret governmental regulations, technical procedures, collective bargaining agreements, and statistical data.
• Ability to maintain strict confidentiality and a professional demeanor.
• Commitment to professional growth of self and staff, and ability and willingness to collaborate with others.

Job Responsibilities:

• Inputs and processes payroll information (all inclusive of multiple duties) in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.
• Authorizes off schedule payroll checks for the purpose of resolving problems and meeting special compensation requirements.
• Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, garnishments, and optional deposits/deductions).
• Maintains direct deposit system to ensure proper deposits of payroll checks and proper bank communications.
• Coordinates with district personnel for the purpose of setting up and maintaining payroll data and/or services.
• Develops reporting procedures, timelines, and internal controls for timely and accurate completion of district, federal, and state reporting requirements.
• Recommends policies, procedures, and/or actions for the purpose of providing direction for meeting the district’s payroll objectives.
• Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures.
• Updates payroll information (e.g., changes to wages/salaries, deductions) as needed.
• Prepares and distributes all annual taxes information (i.e., W-2 statements, 941 forms).
• Composes a variety of materials (e.g., reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written references and/or conveying information regarding expenses, balances, etc.
• Communicate with appropriate staff on payroll deadlines, important information, etc.
• Review, report, reconcile and maintain payroll information to the Michigan Office of Retirement Services (ORS).
• Follows and maintains record retention policies of payroll information.
• Payroll duties include but are not limited to reviewing accuracy of conference reimbursement, mileage and expense, reimbursements, 403b/457 reporting and maintenance, worker’s compensation reporting and maintenance, and employee verification.
• Inputs cash receipts for all funds of the district.
• Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the payroll accounting system.
• Track and report employee attendance and hours for leave, benefits, FMLA, and ACA for posting and reporting.
• Assist with payroll-related audit assignments.
• Collaborate with Human Resources for optimal operations.
• Maintains a variety of files and records related to the payroll system that are confidential in nature (W-4s, 403(b) agreements, garnishment letters, etc.)
• Respond to Unemployment claims.
• Other duties as assigned.

Application Process:

Internal candidates: Interested internal candidates should complete an online internal application.

External candidates: Interested and qualified external candidates must complete an online application.

Please note: mailed, faxed or emailed letters of interest and resumes will not be accepted.

Lake Orion Community Schools does not discriminate on the basis of sex, color, national origin, religion, age, height, weight, marital status or otherwise qualified handicapped individuals with respect to District educational programs, activities and employment practices.