Executive Assistant/Program Manager

**This position is located in Fergus Falls, MN. Relocation or commute required**

Join Our Team as Executive Assistant/Program Manager!

Lake Region Arts Council in Fergus Falls, MN is looking for a motivated and experienced Executive Assistant/Program Manager to join our team. As a Executive Assistant/Program Manager, you will play a vital role in helping artists and arts organizations in our region and ensuring efficient operation of the LRAC.

About Us:

Lake Region Arts Council (LRAC) serves the counties of Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens, Traverse, and Wilkin in west-central Minnesota. We are dedicated to supporting and promoting the arts in our region through grants, programs, and services that enhance the quality of life for all residents. LRAC is governed by an 18-member Board of Directors, and we have 3 full-time staff members. Our mission is to encourage and invest in the arts by providing funding, fostering collaboration, and advocating for the arts in our west-central Minnesota communities.

The Executive Assistant/Program Manager Position:

This job is located in Fergus Falls, MN. Relocation or commute is required, and a hybird work schedule is negotiable. Tech equipment is provided. The job is full-time and the compensation is $22-$25 per hour, depending on experience. The position is benefitted, including HRA, vacation, sick leave and retirement. Work hours: 8 AM to 4 PM Monday through Friday, occasional evenings.

Executive Assistant/Program Manager

Directly responsible to the LRAC Executive Director.

Specific Responsibilities:

Executive Assistant/Clerical

• Assist with the maintenance of the LRAC virtual and hard copy files and other clerical duties as assigned by the Executive Director.

• Assist with coordinating contracted staff who manage and maintain the LRAC Arts Calendar, ArtsNews, Artist Registry, website and social media.

• Assist Executive Director in preparing and sending LRAC reports and proposals to funders.

• Assist Executive Director in implementing LRAC programs, such as Annual Meeting.

• Prepare electronic Board meeting packets and send to Board members.

• Take minutes at the monthly LRAC meetings, type, file and send to Directors.

• Answer inquiries about LRAC programs and services when the Executive Director and Grants Manager are not available.

Public Relations:

• Coordinate the public relations strategy for LRAC, including email, news announcements, press releases and other external communications.

• Convey a positive image of the LRAC to the public and to LRAC clients.

Artist Mentor Program Management:

• Coordinate and implement all phases of the Artist Mentor program

  • Contact all schools in the region

  • Create, finalize and distribute application materials

  • Oversee student application process

  • Select jury sites and jurors

  • Schedule and conduct the jury sessions and final student selection

  • Pair selected students with mentors or learning experiences

  • Oversee completion of student and mentor reports and contracts

  • Keep accurate records of all processes

Artist Cohort, Program Coordinator:

• Coordinate and implement all phases of the Artist Cohort program

  • Design and publicize the Artist Cohort Program in the region

  • Create, finalize and distribute application materials

  • Oversee application process

  • Schedule and conduct the interviews and final artist cohort selection

  • Organize, schedule and contract with individuals who will work with the cohort members

  • Guide cohort members to completion of program workshops, counseling sessions, artist opportunities, and peer support

  • Oversee completion of reports and contracts

  • Keep accurate records of all processes

Any other functions pertaining to maintenance of a pleasant and efficient office environment, as specified by the Executive Director.

Qualifications/Education: A relevant bachelor’s degree or equivalent experience.

Required Experience and Qualities:

• Computer skills, including working knowledge of Microsoft Office Suite, Google Suite, Constant Contact, HTML, social media applications and others

• Experience in general office functions and procedures and ability to work with the public

• Excellent communication and organizational skills

• Ability to write standard business English

Please submit resumé and cover letter and answer the supplementary questions. Application Deadline: Thursday, April 3, 2025.