What are the responsibilities and job description for the Building Secretary B position at Lake Villa School District?
Position Type :
Secretarial / Clerical / Building Secretary
Date Posted : 2 / 18 / 2025
Location :
William L Thompson School
QUALIFICATIONS : High School Diploma
State Certification in both Vision and Hearing Screening (District will cover cost of certification)
Red Cross Certification in CPR (District will cover cost of certification)
Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.
REPORTS TO : Building Principal
SUPERVISES : N / A
FLSA STATUS : Non-Exempt
PURPOSE : The Building Secretary "B" supports the efficient operation of the school office by providing administrative assistance and ensuring a welcoming environment for students, staff, and visitors. This role contributes to the overall success of the school through effective communication, organization, and attention to detail.
PERFORMANCE RESPONSIBILITIES :
- Open and prepare the office for daily operations.
- Greet visitors courteously, determine their needs, and direct or escort them to the appropriate person.
- Answer, place, and route phone calls by : Providing information based on school policies; taking messages for staff; and paging authorized personnel as needed.
- Process all incoming and outgoing mail and deliveries.
- Manage student attendance reporting, including : Confirming absences with parents; Handling truancy notifications; Processing discipline reports.
- Prepare various materials, including LIM Awards and student recognition items.
- Gather, organize, and compile data for State, District, and building reports, including ADA and free lunch reports.
- Maintain an organized filing system.
- Assist students visiting the office by : Issuing passes; Supervising students sent by teachers; Addressing medical needs when the health clerk is unavailable.
- Serve as a backup to the school Health Coordinator by : Dispensing and monitoring student medication per District Medication Policy, including communication with parents, physicians, and teachers; Administering first aid according to established procedures; Documenting all parent and physician contacts as required.
- Conduct annual vision and hearing screenings and handle related clerical tasks, including documentation, reporting, and referrals.
- Assist and / or substitute for the Building Secretary A as needed.
- Perform other duties as assigned by the direct supervisor.
KNOWLEDGE, SKILLS, AND ABILITIES :
TERMS OF EMPLOYMENT : 10-month / 8hrs (192 days). Salary to be established by the Board of Education.
EVALUATION : Performance of this position will be evaluated annually by the Building Principal in accordance with the provisions of the Board policy on evaluation of support services personnel.
PHYSICAL DEMANDS :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, a personal computer, calculator, copier, and fax machine. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
WORK ENVIRONMENT :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In the work environment, the employee is regularly exposed to video display and regularly works in office environmental conditions. The noise level in the work environment is usually moderately quiet. Work is generally performed indoors, with the employee occasionally exposed to outdoor weather conditions.
SALARY AND BENEFITS :
Health Benefits Options : 3200 HSA Plan; 700 PPO Plan
Salary : $2,750
