What are the responsibilities and job description for the Coordinator, Office of Student Life position at Lake Washington Institute of Technology?
JOB
Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers 12 bachelor's degrees, 42 associate degrees, and 70 professional certificates in 41 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math.LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.Learn more about LWTech's Mission, Vision, Values, and Core ThemesLWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the link. Summary of Responsibilities The Coordinator for the Office of Student Life (OSL) is responsible for assisting in the development and management of inclusive and representative campus activities including unique student life opportunities for all LWTech's student populations. This position will complete duties while supporting and supervising student employees and using effective event management skills that support the implementation of campus activities including: managing OSL student organization activities, creating and implementing OSL signature events, managing data and resources, and supporting evaluation and assessment, and managing OSL activities inventory. This position reports to the Director of the Office of Student Life.
EXAMPLE OF DUTIES
Student Organization Management Manage OSL's student organization processes to provide access to all students and support students in club chartering and management processes Provide resources and hands-on support to train student leaders and student organization advisors in college processes related to event management, travel policies, risk assessment, and purchasing Manage Phi Theta Kappa honor society activities and membership Support the Associated Student Government when chartering and funding student organizations Signature Event Planning Coordinate the development of short- and long-term planning for the department's quarterly and annual student activities for various student populations including welcome back/information activities, fairs and festivals Assist as necessary and requested, OSL full-time staff with other student focused activities Actively promote involvement and engage identified student populations in college sponsored events and college work groups Assist the Director with commencement planning Activities Team Management Supervise, student organizations, and student government, including meeting weekly with all assigned student employees, offering administrative and supervisory support, and helping problem solve low level work issues Coordinate required event set-up for various campus activities sponsored by OSL Work with the Director when implementing activities Support OSL full time staff in the implementation of annual student leadership training. Be available as an event planning resource for all student employees Support the Director with student conduct processes, including serving as a conduct officer as needed. Office Management Provide a welcoming, enthusiastic, and supportive environment for various OSL initiatives and engage students with campus community resources and activities Coordinate supply management effort with the OSL Administrative Assistant. Manage the department's activities storage space; ensuring supplies are safely stored Provide information, support and guidance to students, staff, program participants and the public regarding OSL department content, policies, and activities and attend meetings of campus organizations as needed Maintain accurate and complete records and files, including, but not limited to, activity portfolios, video recordings, and digital files Coordinate and assist with specialized data gathering and analysis for outcome-based assessment projects, as related to student activity development and college reporting. Prepare narrative and/or statistical reports regarding program operations, evaluations, and student participation Coordinate a variety of complex projects Appropriately balance and adjust priorities based on competing demands and regular office interruptions Other duties as assigned
SUPPLEMENTAL INFORMATION
Compensation & Work Schedule Salary is $5,578 per month. This is a full-time, 40 hour per week position. Working hours are typically 7:30am – 4:30pm Monday through Friday.BenefitsMedical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 25 days per year. We also offer 13 paid holidays and 4 paid personal days effective upon employment. Full time, exempt employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: lwtech.edu/about/human-resources/benefits/Required Online Application Materials• Online application• Current resume• Cover letter• Responses to the supplemental questions included in the online application processTo be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.Conditions of Employment• Official transcripts/certifications will be required upon employment• Other conditions that may apply will be detailed upon the offer of employment• Job offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.Disability AccommodationLWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: • Ability to operate office equipment• Ability to read and verify data and prepare various materials• Ability to exchange information on the phone or in personEligibility to Work: In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. LWTech does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment. Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability for the position.Equal Employment Opportunity StatementLake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at www.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.Sexual MisconductPursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.CORRECTIONS OR EXTENDED NOTICES
Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers 12 bachelor's degrees, 42 associate degrees, and 70 professional certificates in 41 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math.LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.Learn more about LWTech's Mission, Vision, Values, and Core ThemesLWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the link. Summary of Responsibilities The Coordinator for the Office of Student Life (OSL) is responsible for assisting in the development and management of inclusive and representative campus activities including unique student life opportunities for all LWTech's student populations. This position will complete duties while supporting and supervising student employees and using effective event management skills that support the implementation of campus activities including: managing OSL student organization activities, creating and implementing OSL signature events, managing data and resources, and supporting evaluation and assessment, and managing OSL activities inventory. This position reports to the Director of the Office of Student Life.
EXAMPLE OF DUTIES
Student Organization Management Manage OSL's student organization processes to provide access to all students and support students in club chartering and management processes Provide resources and hands-on support to train student leaders and student organization advisors in college processes related to event management, travel policies, risk assessment, and purchasing Manage Phi Theta Kappa honor society activities and membership Support the Associated Student Government when chartering and funding student organizations Signature Event Planning Coordinate the development of short- and long-term planning for the department's quarterly and annual student activities for various student populations including welcome back/information activities, fairs and festivals Assist as necessary and requested, OSL full-time staff with other student focused activities Actively promote involvement and engage identified student populations in college sponsored events and college work groups Assist the Director with commencement planning Activities Team Management Supervise, student organizations, and student government, including meeting weekly with all assigned student employees, offering administrative and supervisory support, and helping problem solve low level work issues Coordinate required event set-up for various campus activities sponsored by OSL Work with the Director when implementing activities Support OSL full time staff in the implementation of annual student leadership training. Be available as an event planning resource for all student employees Support the Director with student conduct processes, including serving as a conduct officer as needed. Office Management Provide a welcoming, enthusiastic, and supportive environment for various OSL initiatives and engage students with campus community resources and activities Coordinate supply management effort with the OSL Administrative Assistant. Manage the department's activities storage space; ensuring supplies are safely stored Provide information, support and guidance to students, staff, program participants and the public regarding OSL department content, policies, and activities and attend meetings of campus organizations as needed Maintain accurate and complete records and files, including, but not limited to, activity portfolios, video recordings, and digital files Coordinate and assist with specialized data gathering and analysis for outcome-based assessment projects, as related to student activity development and college reporting. Prepare narrative and/or statistical reports regarding program operations, evaluations, and student participation Coordinate a variety of complex projects Appropriately balance and adjust priorities based on competing demands and regular office interruptions Other duties as assigned
SUPPLEMENTAL INFORMATION
Compensation & Work Schedule Salary is $5,578 per month. This is a full-time, 40 hour per week position. Working hours are typically 7:30am – 4:30pm Monday through Friday.BenefitsMedical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 25 days per year. We also offer 13 paid holidays and 4 paid personal days effective upon employment. Full time, exempt employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: lwtech.edu/about/human-resources/benefits/Required Online Application Materials• Online application• Current resume• Cover letter• Responses to the supplemental questions included in the online application processTo be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.Conditions of Employment• Official transcripts/certifications will be required upon employment• Other conditions that may apply will be detailed upon the offer of employment• Job offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.Disability AccommodationLWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: • Ability to operate office equipment• Ability to read and verify data and prepare various materials• Ability to exchange information on the phone or in personEligibility to Work: In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. LWTech does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment. Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability for the position.Equal Employment Opportunity StatementLake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at www.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.Sexual MisconductPursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.CORRECTIONS OR EXTENDED NOTICES
Salary : $5,578
