Event Coordinator

Salary

$26.88 - $34.08 Hourly

Location

Seattle - Regional area, WA

Job Type

Short Term Temporary, Full Time, 40 hrs/wk

Job Number

2025-23864

Department

DNRP-Natural Resources & Parks

Division

Parks

Opening Date

02/24/2025

Closing Date

3/9/2025 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

Z3 : KC Personnel Guidelines

Full- or Part-Time

Full Time

Hours/Week

40 hours/week

• Description
• Benefits
• Questions
  
  

Summary

King County Parks is offering an exciting short-term temporary opportunity for an Event Coordinator to help bring summer events to life! If you're passionate about event planning and eager to make an impact, this is your chance to be part of an energetic team coordinating some of the season's most exciting public events.

About the Role: This opportunity is perfect for individuals eager to enhance their experience in event management skills while collaborating with event producers, external partners, and Parks staff to plan, support, and coordinate a variety of public events for the 2025 event season. The position will play a key role in coordinating major summer events such as the King County Parks Big Backyard 5k, Snoqualmie Valley Half Marathon, Movies at Marymoor, King County Parks Big Backyard Movies, CHOMP!, Timber! Outdoor Music Festival, the Refuge Outdoor Festival and Beat the Blerch— from the initial planning stages to final execution. This role will also assist with developing criteria and performance metrics to measure the success of each event.

This position performs work remotely and onsite.

About the Team: The Property Management and Business Revenue team drives innovative partnerships and activities that generate earned revenue, while delivering exceptional customer support across the entire parks system. This dynamic unit also plays a key role in managing land use approvals, special use permits, and real estate services, ensuring that a wide variety of activities can thrive on Parks' lands. With a focus on growth and sustainability, this team helps bring exciting opportunities to the community, all while protecting and enhancing the value of park properties.

Commitment to Equity, Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Event Coordinator you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Job Duties

What You Will Be Doing:

• Coordinate the planning and implementation of third-party special events details including event partner relationships, facilitating planning meetings, overseeing budgets and coordinating event logistics.
• Ensure all event deliverables are reviewed, submitted, and executed by third-party event partner in a timely manner.
• Facilitate event planning meetings and provide guidance to Parks staff and/or volunteers involved in event planning and execution.
• Maintain the event’s timeline, budget, progress, status, and post event summary.
• Attend events and perform in a leadership role to oversee activities and ensure fulfillment of contractual obligations.
• Lead the evaluation and feedback process post-event and create plans to implement changes and improvements.
  
  

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring:

• Demonstrated experience working with third-party event producers to plan, coordinate, and execute public events, with a track record of successful facilitation.
• Experience working with and administering third-party event contracts.
• Exceptional organizational skills with the ability to manage multiple tasks concurrently, prioritize effectively, and consistently meet deadlines while maintaining high-quality standards.
• Strong attention to detail, coupled with strong analytical abilities and a proactive approach to problem-solving, ensuring thorough and efficient resolution of challenges.
• Excellent communication and customer service skills to successfully communicate with a wide audience and in varied communication settings.
• Proficiency in Microsoft Office 365 Suite, especially Word, Excel, Outlook and Teams.
• Must have a valid driver’s license.
  
  

Competencies You Bring

• Customer Focus by building customer relationships and delivering customer-centric solutions.
• Plans and aligns by planning and prioritizing work to meet commitments aligned with organizational goals.
• Communicates Effectively by developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Manages Conflict by handling conflict situations effectively, with a minimum of noise.
• Drives Results by consistently achieving results, even under tough circumstances.
• Action Oriented by taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Cultivating Innovation by creating new and better ways for the events to be successful.
• Racially Just by identifying and replacing racists systems and structures with pro-equity approaches.
  
  

It Would Be Great If You Also Bring

• Experience working in Public Sector event coordination.
  
  

Supplemental Information

Working Conditions

• Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements based on event needs. The frequency of onsite work is determined by business needs and may be adjusted based on event scheduling. Onsite reporting location will be primarily at Marymoor Park in Redmond WA. This work arrangement promotes work-life-balance and reduces carbon footprint.
• Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
• Work Schedule: This full-time position works a 40-hour work week. This position requires working weekends and weeknights and needed. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
• Duration: This recruitment aims to fill a Short-term temporary position with an anticipated duration of six month.
  
  

Application and Selection Process: We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply.

Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

To Apply, Submit a

• Complete Application
• Resume (optional, will be reviewed if submitted)
• Cover Letter (optional, will be reviewed if submitted)
  
  

Note: Additional documents won't be considered during minimum qualification screening.

Who to Contact: For more information regarding this recruitment, please contact Divya Mathew at dmathew@kingcounty.gov.

Discover More About the Parks Division: Visit our websitewww.kingcounty.gov/parks.

Check us out on the socials at Facebook, Twitter, Instagram and Vimeo.

Discover More About DNRP: Visit our webs­ite, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs
  
  

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.
  
  

02

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

03

Please describe your experience in third-party event coordination and management. If you do not have this experience, please indicate N/A

04

Please describe your experience in customer service and how if relates to the job duties of this position. If you do not have this experience, please indicate N/A.

05

Please indicate which Microsoft Suite applications you have experience using:

• MS Word
• MS Outlook
• MS Teams
• MS SharePoint
• None of the above
  
  

Required Question

Employer King County

Address King Street Center

201 South Jackson Street

Seattle, Washington, 98104

Phone 206-477-3404

Website http://www.kingcounty.gov/