What are the responsibilities and job description for the Office and Production Coordinator position at Lakes Area Home Solutions, Inc.?
About us
Lakes Area Home Solutions, Inc.
ABC Seamless Lakes Area
TAZ Properties of Brainerd, LLC
We are a family owned and operated fast-growing construction and property management company that specializes in premium exterior home product installation.
We’re hiring a hard-working, enthusiastic, and organized Office/Production Coordinator
- Job duties include but ar won’t limited to.
- Answers incoming calls promptly, asks questions/provides information to callers, schedules appointments, takes messages, and transfers calls to the appropriate individuals
- Friendly and courteous at all times
- Projects a willingness to help and solve problems
- Returns calls or redirects messages promptly
- Greets visitors and handles their inquiries, or directs them to the appropriate persons according to needs
- Communicates and collaborates with others
- Reports issues, schedule changes, and ideas for department improvement.
- Maintains a regular schedule; arrives to work in time to be ready to receive customer calls when scheduled office hours begin and remains in the office and available for communication with colleagues/customers until scheduled-office hours end
- Creates and maintains company records. Creates job folders and locates and attaches appropriate files for job folders
- Proactively processes a job from beginning to completion based on the processes in the Office Manager Handbook
- Aids in processing, documenting, and following up on customer service tasks and orders when needed
- Aids in marketing initiatives, including helping with lead calls,when needed
- Enters and closes sales within 24 hours of receival/notification
- Opens, reads, and responds to/routes incoming mail or other materials
- Manages full accounts receivable cycle
- Proactively tracks and follows up on missing payments
- Generates and sends invoices
- Documents all payments according to processes in the Office Manager Handbook
- Makes weekly and as-needed deposits to the appropriate accounts
- Prepares and mails customer warranties.
- Learns and implements new office procedures as they are developed and communicated
- Contributes to a positive work environment and teamwork approach to customer service and business operations
- Orders and dispenses supplies
- Maintains inventory of office forms and other necessary paperwork
- Operates office equipment (copier, phone system, shredder, etc.) and arranges for repairs when equipment malfunctions
- Maintains a clean, uncluttered, and organized office space, including dusting, sweeping, or mopping as needed
- Makes good use of time and the time of others; meets deadlines; stays busy with tasks, projects, and teamwork to avoid idle time
- Accurately enters timecard information.
The successful candidate, will be reliable, self-driven, and possess excellent communication skills, including the ability to engage potential customers and explain products and their features.
QuickBooks experience a plus!
This is a part time position that may become full time during peak season Pay dependent on experience.
We are a a locally owned family run business.
Job Type: Part-time
Pay: $17.00 - $23.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- Microsoft Office: 2 years (Required)
- Administrative experience: 2 years (Required)
- QuickBooks: 2 years (Preferred)
Work Location: In person
Salary : $17 - $23