Demo

Hospital Executive Assistant

Lakeshore Talent
Chicago, IL Full Time
POSTED ON 2/23/2025
AVAILABLE BEFORE 3/22/2025


Lakeshore Talent is seeking a highly organized, proactive, and professional Executive Assistant to support the executive leadership team at a reputable hospital in downtown Chicago, IL. This role requires exceptional multitasking abilities, attention to detail, and the ability to maintain confidentiality in a fast-paced healthcare environment. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and coordination.

Location: Onsite, downtown Chicago
Pay: $28-30/hr, depending on experience
Contract Length: 18 weeks, with potential for extension or hire
________________________________________
Key Responsibilities:

  • Administrative Support: Manage executive calendars, schedule appointments, coordinate meetings, and handle correspondence (emails, phone calls, and mail).
  • Meeting Management: Prepare agendas, take accurate meeting minutes, and ensure timely follow-up on action items.
  • Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, ensuring adherence to the hospital’s policies.
  • Document Management: Draft, edit, and distribute professional correspondence, reports, and presentations as needed.
  • Confidentiality: Handle sensitive information with discretion and professionalism, adhering to hospital privacy policies (e.g., HIPAA compliance).
  • Event Planning: Organize on-site and off-site events, including board meetings, retreats, and special projects.
  • Stakeholder Engagement: Act as a liaison between executives, hospital staff, board members, and external partners.
  • Problem-Solving: Anticipate the needs of the executives and resolve issues independently to ensure operational efficiency.
  • Administrative Processes: Monitor and manage budgets, process expense reports, and order supplies.

______________________________________
Qualifications:

  • Education: Bachelor’s degree in Business Administration, Healthcare Administration, or a related field preferred.
  • Experience: 5 years of experience as an Executive Assistant, preferably in a healthcare or hospital setting.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools and healthcare software is a plus.


Key Competencies:

  • Strong organizational and time-management skills.
  • Exceptional verbal and written communication abilities.
  • Ability to handle high-pressure situations with professionalism and composure.
  • Proven track record of maintaining confidentiality and discretion.
  • Attention to detail and accuracy in all work.
  • Flexibility and adaptability to meet changing priorities.

Salary : $28 - $30

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Hospital Executive Assistant?

Sign up to receive alerts about other jobs on the Hospital Executive Assistant career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$83,024 - $108,206
Income Estimation: 
$104,454 - $145,059
Income Estimation: 
$83,024 - $108,206
Income Estimation: 
$104,454 - $145,059
Income Estimation: 
$67,221 - $87,895
Income Estimation: 
$75,086 - $98,695
Income Estimation: 
$75,086 - $98,695
Income Estimation: 
$83,024 - $108,206
Income Estimation: 
$104,454 - $145,059
Income Estimation: 
$109,950 - $156,913
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at Lakeshore Talent

Lakeshore Talent
Hired Organization Address Chicago, IL Full Time
Job Description Job Description Are you a detail-oriented and tech-savvy professional looking for your new job ‘home’? L...
Lakeshore Talent
Hired Organization Address Denver, CO Part Time
To Apply for this Job Click Here Lakeshore Talent is partnered with a large and well known healthcare organization in th...
Lakeshore Talent
Hired Organization Address Boulder, CO Full Time
To Apply for this Job Click Here Lakeshore Talent is seeking a dynamic individual to provide high-level and detail orien...
Lakeshore Talent
Hired Organization Address Wausau, WI Full Time
Lakeshore Talent is partnering with a global insurance brokerage in their search for a Producer. This is a business to b...

Not the job you're looking for? Here are some other Hospital Executive Assistant jobs in the Chicago, IL area that may be a better fit.

Executive Administrative Assistant - Finance

La Rabida Children's Hospital, Chicago, IL

Senior Executive Assistant with Red Arts Capital

Prime Executive Office, Chicago, IL

AI Assistant is available now!

Feel free to start your new journey!