Grants Coordinator

Position Description

LAKESHORE'S MISSION:
Transform individuals to strengthen our communities through innovative and accessible learning.

Full-time Benefits Include:
Competitive health, dental, vision insurance
Up to $3,000 in tuition reimbursement annually | Professional development and growth opportunities
6.9% Wisconsin Retirement System (WRS) savings - matched dollar for dollar | 403(b) and 457 retirement savings options
College paid life and disability insurance | Health and dependent care Flex Spending Accounts
Onsite fitness center and walking path | Up to 8 weeks paid New Child Leave
Onsite wellness screenings

Lakeshore also offers generous paid time off starting with 15 days of vacation, 15 days of sick/personal leave,
10 holidays, and a one-week winter break.

Additional Perks:
Local discounts on food, entertainment, and events | Discounts on cell phone plans and rental cars
Common Read events | Culinary experiences from onsite emerging chefs | Identity theft protection
“Dress for your day” | Employee recognition and appreciation events
Campus closed Fridays during summer

Benefits begin the first of the month coinciding with or following hire.
For additional information on our vast array of benefits, read through our benefits guide.

SHIFT: Day/evening/weekend hours | Flexible based upon the needs of the College

LOCATION: Lakeshore College – Cleveland, Wisconsin

POSITION SUMMARY: Coordinate the lifecycle of grants through the identification and alignment of potential state, federal and private support for Lakeshore programs, services and operations and ensure compliance with funding source guidelines in the development, implementation, and evaluation of the programs and services incorporating external funding. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.

REASONABLE ACCOMMODATIONS/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL JOB FUNCTIONS (Other duties may be assigned):

• Coordinate and facilitate all aspects of the grant development for securing funding to support college initiatives.
• Responsible for developing external grant proposals focusing on state and federal funding. Complete grant proposals, which include working with a team of subject matter experts (administrators, faculty, staff, partners) to gather data; design activities; create evaluation plans; assist with budget development; write, edit, and submit grant applications.
• Support the Lakeshore Grant Council to develop, implement, and evaluate annual and long-range grant funding plans; to identify college projects for which funding is desired and develop strategies to obtain funding and corresponding timelines.
• Research and identify potential grant sources, including state, federal, and local agencies, companies, and foundations, as well as conduct searches on the internet, newsletters, and other sources.
• Work collaboratively with external stakeholders to develop collaborative proposals and partner opportunities.
• Coordinate and assist with data collection for grant development and proposals.
• Track current and potential funding by maintaining a spreadsheet/database of current grant awards and upcoming opportunities.
• Respond to requests to write proposals based on needs identified by Lakeshore leadership team and staff.
• Participate in Wisconsin Technical College System (WTCS) statewide grants initiatives as appropriate.

• Initiate grant implementation process including developing plans that clearly link project goals, outcomes, activities, timeframes, evaluation plan, spending targets, and staff assignments.
• Provide grant managers with direction and support in the monitoring, tracking, and reporting of grants.
• Implement fiscal procedures consistent with regulations and grant programs. Work with directors and Financial Services to ensure grant activities and funds are tracked and completed. Guide project managers and stakeholders through start-up steps, rule interpretation and follow-up with agency project officers, alternate acceptable spend down strategies, grant questions, and technical report writing of progress and completion.
• Ensure that Lakeshore complies with state and federal reporting guidelines determined by the funding agency.
• Coordinate the collection and analysis of quantitative and qualitative data to assist managers in making decisions and supporting grant activity.
• Represent the college on consortium grant conferences, meetings and project teams.
• Coordinate grant projects including reporting, evaluation, and assessment in collaboration with institutional research, data and procedures governance, and grant managers.
• Participate in the development, revision, and implementation of grant agreements and associated documents.
• Provide exceptional customer service experience to both internal and external stakeholders throughout every interaction.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree from a regionally accredited college or university in a related discipline required.
• Three to five years of successful experience in the research, development, submission, and administration of government and privately funded grants required.
• Experience with business analytics software, such as Cognos preferred.

CERTIFICATIONS, LICENSURE, REGISTRATION:

• None

• Knowledge of Lakeshore’s mission, vision, and strategic direction.
• Knowledge of grant development, implementation, monitoring, reporting and compliance practices.
• Understanding of effective grant writing techniques.
• Knowledge of local, state, and federal funding sources and the ability to locate potential sources.
• Knowledge of state, and federal laws, regulations, and reporting procedures.
• Research methods and techniques used in grant fund development.

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.)
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Effective interpersonal skills and customer service skills.
• Strong critical thinking and problem-solving skills.

• Adapt quickly to new and changing technology.
• Perform work accurately and thoroughly, with a high level of accountability and attention to detail.
• Work independently, as part of a team and/or with minimal supervision.
• Present self in a professional, ethical and respectful manner at all times.
• Use discretion and maintain a high level of confidentiality.
• Prioritize and manage multiple projects or tasks, maintaining deadlines.
• Establish and maintain effective working relationships and relate successfully with staff, students and people of diverse cultural, social, or educational backgrounds.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment may require multi-tasking.
  
• The noise level in the work environment is usually moderate.

This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives.

#LakeshoreProud