Executive Assistant to CEO

Job Title: Executive Assistant to CEO

Reports To: CEO

Job Type: Full-time, 32 hours per week. Monday-Thursday

Laketown Electric Corporation is seeking a highly organized and proactive Executive Assistant to support the CEO of our rapidly growing commercial and industrial electrical contracting firm. The ideal candidate will manage administrative tasks, inboxes and calendar, and ensure smooth day-to-day operations of executive level functions. This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments. 
• Take notes, summarize meetings, and send out agendas and minutes. 
• Prepare reports, presentations, and correspondence.
• Handle incoming calls, emails, and other communications. 
• Implement notes of gratitude to customers, celebratory notes and gifts to employees for achieving key milestones in the company. 
• Coordinate and celebrate LEC’s acts of service and community support activities. 
• Organizes personal travel, appointments, gifting and other personal tasks as required with discretion.    
• Maintain office lounge areas and order coffee, snacks, meals and office supplies as needed

Project & Operations Assistance:

• Communicate with project managers, subcontractors, and clients as needed.
• Document, photograph and record LEC projects and events for use in blog and social media posts. 
• Assist with proposals, PowerPoints and prequalification processes with key customer relationships. 
• Oversee weekly company newsletter including all content and deliverables. 
• Coordinate website content updates with third party partners. 
• Maintain compliance documentation, certifications, and vendor agreements.
• Assist with other office tasks related to recruiting activities. 

HR & Office Management:

• Assist in onboarding new employees, including coordinating orientation and training materials. Organize welcome packets for new hires, clothing and swag for the company. 
• Coordinate company social events, meetings, training, and travel. 
• Maintain employee records and assist with benefits administration.

Financial & Contract Support:

• Assist in processing expense reports and reconciling accounts.
• Review and organize contracts, proposals, and licensing requirements.
• Work closely with accounting and project teams to ensure financial accuracy.

Qualifications:

• Experience: 3 years in an executive assistant or administrative role, preferably in construction or a related industry.
• Education: Associate’s or bachelor’s degree in business administration or a related field is a plus. 
• Skills:
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). 
• Excellent time management and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong written and verbal communication skills.
• Knowledge of construction industry terminology and processes is a plus.

Why Join Us?

• Competitive pay and benefits package. 
• 100% employee covered health insurance, vision, dental, life insurance and 401k match. 
• 2 weeks vacation.
• Opportunity to work with an experienced and growing team.
• Professional development and career growth opportunities.
• Engaging, fun and supportive work environment