What are the responsibilities and job description for the Clerk, Registrar (High School) position at Lamar CISD?
JOB STATUS:
OPEN
POSTING DATE:
04/08/2025
CLOSING DATE:
04/22/2025 11:59 PM
POSTING NUMBER:
00007109
LOCATION:
Foster High School
POSITION TITLE:
Clerk, Registrar (High School)
JOB DESCRIPTION:
Primary Purpose: To assist in maintaining a thorough record system of students and their achievement.
RESPONSIBILITIES:
Major Responsibilities and Duties
The registrar clerk will assist the registrar in the following duties:
- Maintain accurate and up-to-date files which have to do with grade reporting, official transcripts, transcript evaluation, and other necessary pupil information.
- Computerized enrollment of students:
- Establish zone location and appropriateness of student’s previous school records for school district enrollment.
- Prepare and maintain guardianship papers for students not residing with parents in the school district. Change address, telephone number and parent information when needed.
- Diploma list:
- Verify correct name spelling with each senior.
- Type and send official diploma list to company preparing diplomas.
- Check diplomas for accuracy upon arrival.
- Disperse diplomas to students who do not graduate as appropriate requirements are completed.
- Senior caps and gowns:
- Help those students who do not order when company is at school taking orders.
- Withdraw students (on paper and in the computer). Send transcript, test, and health records on request of entering school.
- Send transcripts for students and former students as requested for college entrance or job application.
- Make and prepare new student folders including reviewing documents for all incoming freshmen.
- Prepare enrollment verification forms for the Department of Public Safety and Education Verification agencies.
- Work closely with the counselors, keeping them informed about students’ records and situations.
- Attendance at work is an essential function.
- Other duties as assigned by the supervisor or designee.
EXPERIENCE:
QUALIFICATIONS:
Minimum Education/Certification:
- High school diploma or G.E.D.
- 30 credited college hours OR five years of experience as a secretary or similar office experience preferred
Special Knowledge/Skills:
- Working knowledge of general office procedures and office machines
- Reasonable degree of proficiency in typing, data entry, and word processing
- Ability to greet the public both in person and by telephone
OTHER INFORMATION:
Equipment Used: Computer, printer, copier and other common office equipment. Working Conditions: Mental/Physical Demands/Environmental Factors: Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking (intermittent), specific visual requirements (using computer), specific hearing requirements (phone conversations).
JOB CONTACT INFORMATION:
APPLY TO:
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.
GROUP / GRADE:
Wage/Hour Status: Hourly; Reports To: Registrar; Date Revised: November 2021
SALARY:
Pay Grade: 4
DAYS:
220
START DATE:
As set by the Board of Trustees
