Account Clerk - Confidential

DISTINGUISHING FEATURES OF THE CLASS: The work involves performing clerical operations of average difficulty in connection with fiscal, budgetary and accounting records and may involve public contact and communication. Work is performed under the direct supervision of a higher ranking employee. Does related work as required.

TYPICAL WORK ACTIVITIES:
Maintains registers of account distribution, warrants, vouchers, purchase orders and requisitions;
Posts to subsidiary ledgers;
Totals registers and subsidiary ledgers;
Checks extensions and totals;
Maintains simple account files;
Checks reimbursement claims for accuracy and completeness and to determine if they are in order;
Maintains records of petty cash fund;
Reconciles totals against individual accounts;
Examines State charge approvals for status of claim;
Maintains records and controls of accounts handled;
Maintains receiving reports; reconciles bank statements;
Assists in compiling fiscal data and preparing reports;
May assist in the maintenance of payroll records;
Pre-audits vouchers for accuracy and conformity before presentation for payment;
Encumbers departmental funds;
Receives cash and check payments tendered in person by individuals and by mail;
Makes out receipts;
Develops and maintains inventory control and distributes supplies;
Operates an alpha-numeric keyboard to transcribe data directly to a computer;
Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks;
Balances amount received against journal entries and receipts;
May schedule appointments and works with the public regarding account issues, delinquencies and arrangement of repayment plans;
Assists the public, gives information and answers inquiries either personally or by telephone;
Follows up on correspondences with the public as well as with the necessary personnel at the department, agency or authority.

Must be on the current Civil Service list for Account Clerk or an Account Clerk eligible for transfer.