What are the responsibilities and job description for the Administrative Assistant position at LanceSoft?
Job Description : POSITION SUMMARY
- Provide traditional administrative support to WWS personnel as needed. This support may extend to personnel located at other WWS sites when needed. Perform inspection readiness activities for WWS functions as required.
POSITION RESPONSIBILITIES
ALL LEVELS (BUSINESS SUPPORT 2, 3, and 4)
o Management of Outlook calendars
o Coordination of cross-functional and off-site meetings (i.e., scheduling, conference room reservations, teleconference / WebEx set-up, and associated logistics)
o Coordination of travel arrangements
o Preparation of expense reports and tracking of reimbursements
o Arrangement of interviews, onboarding and offboarding of employees and contractors
o Arrangement of visitor passes and access
o Preparation of purchase orders, coordination of requests, routing of invoices
o Ordering of supplies and equipment
o Set up and maintenance of electronic and hard copy project and correspondence files
o Management of distribution lists
o Coordination of new employee training
o Preparation and editing of reports and presentations using Microsoft Office software
o Tracking of workflow items, initiating follow-up when necessary
o Creation of meeting agendas and taking of minutes when requested
BUSINESS SUPPORT 3, 4
o Resource management updates (i.e. headcount reports)
o Review and repository maintenance of org charts, CVs and job descriptions
o SharePoint and MS Teams site maintenance
o Reconciliation and quality control of documents
o GDMS document management
o Data analysis and metric development
o Tracking and posting of CMCD / GDMS entries
o AE white mail intake and metric reporting
BUSINESS SUPPORT 4
ORGANIZATIONAL RELATIONSHIPS
EDUCATION AND EXPERIENCE
TECHNICAL SKILLS REQUIREMENTS
HM NOTES :
PPK (then move to Parsippany end of 2024 or early 2025)
Onsite ~ 3 / 4 days per week
Schedule : Mandatory onsite 3 days / 4th day maybe work from home / first shift
Interviews : Teams Meeting
Candidate must be willing to work 3 days onsite
Candidate must be willing to move from PPK to Parsippany
Employee Benefits :
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits. ( To be bought )
About LanceSoft
LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.
EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time
