What are the responsibilities and job description for the Project Coordinator position at Landmark Aquatic Services LLC?
Landmark Aquatic brings together Progressive Commercial Aquatics, Westport Pools, and Spear Corporation to create a national platform offering innovative aquatic solutions from design and build to maintenance, repair, and renovation. As a renowned leader in the aquatics industry, we have been transforming aquatic landscapes for over four decades. With offices in Houston, Texas, Denver, CO, St. Louis, MO, Kansas City, MO, Indianapolis, IN, Phoenix, AZ and Austin, TX, our Landmark team has built a strong reputation for honing customer relationships – for LIFE.
A Project Coordinator is responsible for coordinating with the project manager, field team, and clients to ensure a successful pool construction project, making sure the overall needs of each team are met, and representing WESTPORT POOLS in a professional and experienced manner. Each Project Coordinator will work directly with a Project Manager to support multiple projects simultaneously.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Assist the project team (PM and Superintendent) from concept to completion for each assigned project. Duties include assisting with estimations, developing project safety manuals, product submittals, material procurement, tracking and processing payments, field coordination, and project turnover.
- Utilize a construction platform to facilitate communication, upload project documents, and receive completed safety procedures, daily checklists, and logs from the field.
- Work with the project team to prepare preconstruction safety needs (site safety manuals), plans, budgets, and GC requirements.
- Work with the project team to identify items and materials called for on the specifications and drawings.
- Provide submittal packages and maintain a log of the submittal review process.
- Organize, react, and address the submittal process with the Project Stakeholders.
- Develop and maintain a Material Procurement log for internal and client use (upon request).
- Identify long lead time items and work with the project team to ensure a procurement schedule is set and maintained according to each project’s schedule.
- Maintain and manage each project-specific Material Procurement Log, including:
o Purchase materials according to each project’s approved construction documents.
o Track received material, document location, and organize materials needed for each project.
o Coordinate delivery of material to job sites
- Ensure compliance with the applicable codes, practices, policies, performance standards and specifications.
- Process credit card receipts for jobs utilizing sage paperless and e-capture as well as using Sage to create purchase orders and completing requisitions.
- Work with project team to track and check invoices from subcontractors on an ongoing basis.
- Track weekly budget reports and credit card expenditures per job.
- Set up new vendors or material suppliers.
- Maintain a procurement log for internal and client use (upon request).
- Assist the Project Manager in furnishing project-specific electronic closeout documents.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION AND/OR EXPERIENCE:
- Previous Project Coordination and Construction experience is a plus.
OTHER SKILLS AND ABILITIES:
- Strong organizational skills
- Ability to work individually and within a group.
- Ability to multitask.
- Self-motivated individual with the able to work with little direct supervision
- Good listener
- Professional appearance
- Professional demeanor
- High attention to detail
- High integrity/honesty
- Positive Attitude
- Career seeking individual looking for more than just a temporary job.
- Someone looking to have a positive impact on the team.
TECHNICAL SKILLS:
- Read construction documents and comprehend quantities, items, and locations.
- Understand construction means and methods.
- Proficiency in Bluebeam (Preferred)
- Proficiency in MS Office Suite
- Sage 300 and Sage Paperless (Preferred)
- Ability to operate an electronic tablet, laptop computer, and smartphone.
- Ability to learn new technology.
LANGUAGE SKILLS:
To read and interpret documents such as construction specifications, operating and maintenance instructions, and procedure manuals. To correspond with peers, clients and vendors clearly and professionally. Ability to speak effectively before project stakeholders.
REASONING ABILITY:
Ability to deal with problems involving a few concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and extensively interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid, clear driver's license in the state he/she resides.
PHYSICAL DEMANDS:
The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The employee must occasionally lift and/or move up to 100 pounds from floor to waist and 50 lbs. from waist to chest unassisted. Specific vision abilities required by this job include close vision, depth perception, color identification and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.