Administrative Assistant

Job Overview
We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations and ensuring efficient administrative processes. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Duties

• Provide exceptional customer support by addressing inquiries and resolving issues in a timely manner.
• Manage and organize files, ensuring all documents are accurately categorized and easily accessible.
• Assist with the preparation of reports, presentations, and correspondence as needed.
• Perform proofreading tasks to ensure accuracy and professionalism in all written materials.
• Maintain office supplies inventory and place orders as necessary to ensure smooth operations.
• Support the team with various administrative tasks, including scheduling meetings, managing calendars
• Collaborate with other employees

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Excellent organizational skills with the ability to manage multiple tasks effectively.
• Strong proofreading abilities to ensure high-quality documentation.
• Experience in customer support roles is advantageous for effective client interaction.
• Ability to work independently as well as part of a team, demonstrating flexibility and adaptability in a fast-paced environment.

This is an in-person position at our office located at 316 S. Main St. Mansfield, Texas from 8:30 am to 5:00 pm with a 30 minute lunch break. The Administrative Assistant position is a W-2, employee position with 7 days of annual paid vacation. Our office is closed on federal banking holidays that are paid as well. We are a small property management company focused on growth of our company.

The starting pay is $20/ hour with a bonus structure of up to $10,000 for the first year. We do not offer health or medical insurance.

Monthly-

• Verify all receivables are logged and showing properly
• Finalize owner monthly financial reports
• Create the owner distribution report based on income to receivables
• Email owner monthly reports to them

Weekly-

• Create social media posts and graphics for the week ahead
• Schedule/post content on Facebook & Google business page
• Send end of week updates for available properties to owners
• Input accounts receivable, log invoices, notify owners of any expenditures in real time

Daily-

• Answer phones
• Respond to online inquiries
• Tell new customers about our services and book appointments for them to speak with a property manager, if needed
• Data input
• Processing in new listings
• Processing applications on available properties
• Filling out lease agreements and addenda
• Follow systems and processes, improving them as you go; make record of any new changes in standards
• Scheduling walk throughs for tenants and property managers; maintaining the property manager’s schedule
• Coordinating and schedule repairs for work order notifications; logging all activity, invoices in our system
• Send preliminary information to property owners who are considering hiring us
• Communicate written updates to property owners as well as tenants

Ideal candidate-

• Understands how to time block and prioritize tasks based on urgency and timelines
• Enjoys following procedures as well as improving them
• Excellent written and verbal communication skills
• Possesses the ability to be empathetic
• Moves with a sense of urgency as it relates to task completion
• Works well with deadlines
• Has a “can do” attitude
• Is not afraid to ask questions
• Highly proficient in computer skills
• Has great customer service skills
• Understands basic accounts receivables and payables
• Is very organized
• Can manage intermittent projects as they relate to job function
• Has experience in or can learn quickly: , Canva, Google Business Suite, MLS, Social media savvy
• Has leadership tendencies and enjoys working with others
• Attention to detail
• High level of integrity
• Understands accounts payable and receivable
• Real estate knowledge is helpful but not required

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Mansfield, TX 76063 (Required)

Ability to Relocate:

• Mansfield, TX 76063: Relocate before starting work (Required)

Work Location: In person

Salary : $10,000