What are the responsibilities and job description for the Administrative Assistant position at Northwood Church?
ADMINISTRATIVE ASSISTANT
Full-Time role
Job Description
The Administrative Assistant assists in maintaining alignment and execution of the Northwood Church vision as it expresses itself through digital presence, print, social media, and email. This role also serves to upkeep the data, analytics, and administration pertaining to the Equipping Ministry.
The role requires exceptional writing skills, strong organizational sensibilities, and an eye for creative elements. The ideal candidate can work collaboratively to execute ministry marketing and administrative needs at a high level of writing and visual excellence.
Essential Duties and Responsibilities
Includes the following. Other duties may be assigned.
Writing
- Maintain a unified and consistent expression of writing and marketing: website, mass targeted email, social media copy
Website Management
- Regularly update and upkeep the Events page on the website
Email Marketing/Management
- Produce visually appealing, consistent targeted emails churchwide events/invitation emails
Print & Production
- Assist in developing and printing signage, handouts, street signs, and other tangible, non-digital marketing materials
- Assist in the printing and distribution of small group curriculum materials
- Assist in the development/creation of baptism certificate material (physical and/or digital)
General
- Maintain knowledge of trends and developments in the market
- Assist in maintaining the project pipeline for all Communications projects
- Work with the Communications Director to ensure projects are on-task and being executed
- Assist in managing social media presence across platforms
- Create compelling and engaging content across social media platforms
- Assist in department and church organization through Event Marketing Form processing
- Assist the Equipping Pastor with components of Event Marketing Forms - room requests, childcare requests, and registration links
- Support Equipping Pastor with details and logistics of Groups Campaigns - set up, printouts, keeping members’ information organized, and assist with follow-through of sign-ups
Digital Graphics
- Create visually compelling event and ministry artwork
- Produce graphics for social media (Instagram, Facebook, Twitter, etc.), emails, website banners and events, plus slides/presentations for in-service
Data Entry & Analytics
- Collect data from weekly group attendance numbers and run requested reports weekly, monthly, and quarterly
Hospitality Team Organization
- Organize and send the monthly requests for the Hospitality Team; mindful of weekly needs and communicate to the Equipping Pastor
- Update and display a weekly list of church-wide announcements for the Hospitality Team
Qualifications
Communications
- Writing, creative communication, and social media management
- Comfortable working in a variety of communication settings: social media, on-site events, and more
- Strong written and verbal communication skills
- A passion to reach people for Christ by inspiring, equipping, and mobilizing the congregation to make a difference in our community and world through high-quality communications
Technical
- Intermediate/expert knowledge of:
- Photoshop/Adobe Products
- Canva
- Asana
- Google Sheets
General
- Possess the desire and ability to work collaboratively
- Organization, multi-tasking, and cultural relevance skills
- Flexibility and able to work with quick turnaround times
- Experience in managing multiple priorities, completing administrative tasks, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Bilingual (Spanish/English) speaking preferred