Accounting Analyst (Subcontracts and Financial)

This posting will be open until filled. First Application review date: Monday, December 30th

About the Position

The Accounting (Subcontract) Analyst tracks the Division’s subcontracts, acts as the primary point of contact for contractors, and oversees invoicing and payments. This role ensures the efficient management of financial operations and serves as a key liaison between agencies and internal teams.

Key Responsibilities:
Subcontract Management

• Tracks changes to the Division’s subcontracted service allocation plan
• Confirms subcontracts accurately reflect allocation plan
• Oversees subcontract budgets and ensure accurate invoicing
• Maintains up-to-date agency fiscal contact lists
• Creates and maintains the subcontractor Notice of Award (NOA) system

Financial Administration

• Leads invoicing process, ensuring accuracy and timeliness
• Approves and codes subcontract invoices for payment
• Troubleshoots contract and invoice payment issues

Liaison and Communication

• Serves as the primary contact for contracted agencies and provide fiscal guidance
• Acts as a liaison with the contracts team to ensure smooth communication
• Provides expert training on invoicing processes to agencies and staff
• Recommends improvements to expense contract language

Compliance and Monitoring

• Ensures adherence to eligibility requirements for expense contracts
• Conducts monitoring activities to ensure contract compliance and fiscal accuracy
• Collaborates with internal teams to resolve financial and contractual issues

Skills & Qualifications:

• Expertise in invoicing and contract management
• Strong communication and problem-solving skills
• Experience working with subcontractors and internal financial teams
• Familiarity with publicly funded social service programs
• Strong customer service skills and experience supporting internal and external partners

About the Division

The Human Services Division administers a range of programs that support people in Lane County communities – veterans, seniors, adults, children, youth and families – during challenges and transitions in their lives. The division helps address the root causes of poverty, hunger and homelessness through a range of prevention, intervention, stabilization and economic opportunity services.

Schedule: Monday – Friday; 8:00am – 5:00pm

*This is an AFSCME represented position*

QUALIFICATIONS:

Training:

• Equivalent to a bachelor's degree from an accredited college or university with major course work in business administration, fiscal management or accounting or a related field.

Experience:

• Three years of increasingly responsible experience in financial, accounting or statistical record-keeping and analysis. Some experience in a lead capacity is desirable.
• Direct financial or accounting experience with federal or state employment and training programs is desirable.
• An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Notes:

• This position is subject to a full criminal offender information record check.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Trauma Informed Care Statement
Lane County Health & Human Services is committed to providing Trauma Informed Care. As an organization, we recognize that many of the people we serve have experienced trauma, either currently, recently or in their past. Our agency is dedicated to incorporating an understanding of trauma, both with our clients and with each other. Our employees receive ongoing training to develop or deepen their understanding of trauma and its impacts.

Job Type: Full-time

Pay: $28.69 - $38.30 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $29 - $38