Document Specialist Manager | Lanphere Enterprises | Weekly Pay

Lanphere Enterprises has an immediate need for an experienced Document Management Department Manager to lead our document management and scanning operations at our established automotive dealership family. This role requires a highly organized and detail-oriented individual to oversee the scanning, organizing, and storing of critical documents for our five dealerships, auto body center, and auto spa. You will work with multiple systems such as Columbiasoft’s DocLocator, Sequel, Microsoft Office and more, ensuring data compliance and streamlining processes. You will be responsible for ensuring the department’s success and compliance with relevant industry regulations.  This is an excellent career opportunity, and one that provides a stable and harmonious work environment; onsite work only.     THE IMPRESSIVE BENEFITS & PERKS THAT MAKE US A GREAT CAREER DESTINATION   WEEKLY PAY Medical, Dental, Vision, Pharmacy – an industry leader in benefit offerings (employer pays more than 80% of the employee-only premium, and a significant portion of family coverage) Income replacement insurance (short- and long-term disability), critical illness, accident, life, and more Paid time off (start accruing on day one) Paid Holidays Take your Birthday off (BirthdayAway) Employee purchase plan (vehicles, motorcycles/ATVs, service, parts, apparel, gear, and more) Employee assistance program Company-paid life insurance Flexible spending plan or health savings account; daycare spending plan Top rated 401(k) w/employer match Years of Service Awards (be rewarded for your loyalty and longevity) Pet insurance discount programs Plus more KEY RESPONSIBILITIES   Manage the Document Scanning Team: Supervise a team of scanning specialists and ensure productivity and quality standards are met Data Compliance: Ensure all scanned documents and records are compliant with automotive industry regulations and dealership standards, including data security and retention System Management: Oversee the operation and maintenance of our existing Columbiasoft DocLocator management system. Troubleshoot and resolve any technical issues Process Optimization: Continuously improve scanning workflows, documentation processes, and data storage strategies to improve efficiency and ensure the accuracy of digital records Document Security: Ensure documents are securely stored, managed, and backed up to protect against data loss or unauthorized access Training & Development: Train and develop staff on document management practices, best practices for scanning and compliance, and system usage Quality Control: Monitor the quality of scanned documents and ensure they are legible, accurately named, and properly indexed for easy retrieval Collaboration: Work closely with other departments to streamline document workflows and ensure that critical records are easily accessible when needed   WHAT WE ARE LOOKING FOR   Experience: Minimum 3-5 years of experience managing a document scanning department or similar role, preferably in the automotive dealership industry Automotive dealership industry experience, including knowledge of specific documentation requirements (e.g., vehicle titles, finance documents, service records) is preferred Hands-on experience with document management software systems (preferably Columbiasoft DocLocator) Strong understanding of data compliance regulations and industry standards, particularly within the automotive or dealership sector Technical Skills: Proficient in document scanning and digital archiving processes Familiarity with document management software customization and maintenance Experience working with cloud storage and data backup solutions Leadership: Strong leadership skills with experience managing a team Ability to develop and implement training programs for staff Detail-Oriented: Strong attention to detail to ensure accuracy in scanning, indexing, and compliance Communication Skills: Excellent written and verbal communication skills for effective interaction with staff and other departments Certifications related to data compliance, document management, or information governance are a plus   This job posting in no way states or implies that these are the only duties to be performed in this role. Chosen candidates will pass background and drug screening.   Lanphere Enterprises - a better way to work™   Feel proud about the organization you work for and get great benefits too!  60 years and still going strong!  Apply today.