Accounts Payable / Payroll Specialist

Position Summary:

We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate will have a strong background in invoicing, payroll processing, and customer communication. Our ideal candidate is highly motivated, organized, team-oriented, positive and talented.

Essential Duties and Responsibilities:

Accounts Payable

• Review daily schedules and mail to identify expenses to be paid for assigned associations, ensuring compliance with organizational guidelines.
• Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing.
• Manage recurring invoices for mandatory payments, maintaining invoices in designated locations.
• Print checks for approved invoices based on cash availability, updating workflow status accordingly.
• Handle research items and customer issues related to Accounts Payable, addressing them in the system or escalating them to the appropriate party.
• Record and prepare deposits for reserve and security checks, confirming weekly sweep accounts from partner banks.
• Prepare tax documents for vendors and the IRS when necessary.
• Organize and maintain monthly filing folders for assigned associations.
• Ensure annual Association dues to the State are paid on time.
• Maintain accurate records of all Accounts Payables as per provided guidelines.
• Coordinate year-end activities such as filing and boxing for assigned associations.

Payroll

• Process biweekly payroll for employees accurately and timely
• Maintain and update employee payroll records
• Reconcile payroll prior to transmission and validate confirmed reports
• Ensure compliance with all relevant laws and regulations
• Handle inquiries regarding payroll matters
• Collaborate with HR to ensure accurate employee data
• Assist in general ledger reconciliation related to payroll
• Provide outstanding customer service

Education and Skill Requirements:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Possess 3-5 years of experience in accounts payable and/or payroll experience.
• Experience with account reconciliation and general ledger reconciliation
• Data entry skills with a high level of accuracy
• Familiarity with financial software for payroll management
• Excellent phone communication and interpersonal skills

• Proficiency in utilizing Windows and Microsoft Office is required, including word processing, spreadsheet maintenance, navigating databases, record keeping, and internet research.
• Attention to detail and accuracy are essential when processing invoices, payments, and payroll.
• Strong organizational skills and the ability to meet deadlines are crucial.
• Excellent verbal and written communication skills are a must.
• Ability to handle sensitive or confidential information is necessary.
• Capable of working both in a team environment and independently with self-motivation.
• Critical thinking, problem-solving, judgment, and decision-making skills are required.