What are the responsibilities and job description for the Staff Accountant-Development Re-posted position at Laredo College?
Essential Duties and Responsibilities
The Staff Accountant-Development reports to the Director of Development and is responsible for assisting the Development Office in the maintenance of the College’s accounting systems and internal controls to provide accountability and reporting for restricted funds including grant/donations, endowment funds, and scholarship funds.
Characteristic Duties and Responsibilities
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
Assist in the supervision of work-study personnel
Supervision Received
Reports to the Director of Development and Vice President of Institutional Advancement.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
The Staff Accountant-Development reports to the Director of Development and is responsible for assisting the Development Office in the maintenance of the College’s accounting systems and internal controls to provide accountability and reporting for restricted funds including grant/donations, endowment funds, and scholarship funds.
Characteristic Duties and Responsibilities
- Work with Director of Restricted Grants to record and track all incoming donations, grants and endowments in accordance with donor intent; and maintain accurate records of all foundation, donation and scholarship funds and establish and maintain separate accounting funds for each award to maintain fiscal integrity and to monitor cash requirements, actual expenditures, and budget availability of individual restricted funds.
- Work with Director of Restricted Grants to reconcile donation accounts and ensure proper classification of expenses from restricted/unrestricted funds in the general ledger and the financial statements.
- Process event related revenues and expenses, ensuring proper classification.
- Assist the Director of Development in budgeting, tracking, and reporting fundraising and donor appreciation events and manage donor acknowledgements.
- Ensure compliance with IRS regulations and nonprofit accounting best practices for gift processing.
- Monitor requisitions and other inter-fund expenditures for unrestricted/restricted funds, fund balances, donor restrictions, and endowment distributions to ensure proper utilization.
- Maintain records of awarded scholarships and track fund availability.
- Responsible for filing monthly, quarterly, and annual reports for all endowments, scholarship and Foundation grants to ensure timely expenditure of restricted funds.
- Advise Director of Development of the funds financial position and suggest budget revisions if applicable to ensure restricted funds are spent as per contract/grant agreements; maintaining compliance with donor agreements and institutional policies regarding scholarship usage.
- Work with director of restricted grants to develop budget reports and make projections of expenditures for restricted funds so that appropriate actions are taken by Director of Development.
- Conclude all fiscal activities and preparation of the annual department budget.
- Assist the Director of Development in preparing the annual scholarship budget and/or any other item needing approval by the Board of Trustees.
- Assist in the development of reports for analysis of department balance sheet accounts such as cash, inter-fund, liabilities, missing fund accounts.
- Assist in the development of reports to strengthen internal controls and financial reporting on scholarship, endowments, grants and foundation information.
- Work with director of restricted grants with developing and improving internal controls and accounting procedures to safeguard the College’s assets and financial information.
- Verify the accuracy and integrity of data provided from information generated by the Banner System.
- Work with director of restricted grants to prepare year-end supporting information, provide the necessary records and explanations, and financial statements for the College’s year-end audit.
- Performs all other duties as assigned by the Director of Development and the Vice-President of Institutional Advancement with the utmost confidentiality as most activities and transactions of the office are of sensitive and confidential nature.
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
- Bachelor’s degree in Accounting or related field with at least 18 credit hours in accounting.
- One to two years of work experience in an accounting-related position.
- Must have a valid Driver’s License and current car insurance to travel as required. In accordance with CJ (Local) while driving on College District business, employees are required to abide by all applicable laws, rules, regulations ordinances, policies, and procedures.
- Experience in governmental accounting.
- A professional disposition is required at all times.
- Bilingual (English and Spanish) preferred.
- Strong customer service and community relations skills.
- Ability to use personal computer and various word processing and spreadsheet software programs which includes MS Office Suite, Zoom, TEAMS, One Drive, Google Drive and the internet to promote efficiency.
- Must be able to multi-task with attention to detail and complete tasks within stated deadlines.
- Must be able to adapt and work well under pressure.
- Must be able to exercise good judgment, maintain a positive attitude, and work in a fast-paced environment.
- Skilled in the use of 10-key calculators.
- Must know generally accepted accounting principles, fund accounting, and other industry guidelines.
- Must have the ability to prioritize and organize.
- Must have strong analytic skills.
- Must be able to write reports, business correspondence, and procedure manuals.
- Must be able to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Assist in the supervision of work-study personnel
Supervision Received
Reports to the Director of Development and Vice President of Institutional Advancement.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
Salary : $44,511 - $53,628
