What are the responsibilities and job description for the Executive Assistant position at LATINX TECHNOLOGY & COMMUNITY CENTER?
Benefits:
Job Title: Executive Assistant
Reports To: Executive Director
FLSA Status: Non-Exempt
Summary: The Executive Assistant, will assist with a variety of administrative and clerical tasks to support the efficient operation of the Organization. This role demands exceptional organizational skills, attention to detail, professional communication skills to interact effectively with community members, staff, board, partners, funders and donors. Maintain discretion and loyalty with confidential information.
This position supports the mission of Latinx by assisting the Executive Director on office and program management tasks. The position is responsible for managing internal and external communication with partners and program participants, as well as developing and enhancing internal policies and procedures to govern successful operations.
Position Duties and Responsibilities include the following. Other duties may be assigned.
1. Manage scheduling for executive director and board of directors and its committees.*
2. Take meeting minutes for staff and board meetings.
3. Draft, review and send communications on behalf of the executive director*
4. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
5. Collect and document receipts of transactions for financial procedures and reporting.
6. Maintains accurate records, files, and data systems for reporting measures (e.g., attendance, finances, participant survey data).*
7. Compile data and narrative descriptions for monthly, quarterly, semi-annual, and annual reports.
8. Reviews and submits monthly, quarterly, and/or annual reports as necessary.*
Organizational Duties and Responsibilities include the following.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Other Abilities:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, and talk or listen. The employee is frequently required to use hands and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outdoor community clean-up activity, outdoor community events, and outdoor weather conditions.
The noise level in the work environment is usually moderate.
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Job Title: Executive Assistant
Reports To: Executive Director
FLSA Status: Non-Exempt
Summary: The Executive Assistant, will assist with a variety of administrative and clerical tasks to support the efficient operation of the Organization. This role demands exceptional organizational skills, attention to detail, professional communication skills to interact effectively with community members, staff, board, partners, funders and donors. Maintain discretion and loyalty with confidential information.
This position supports the mission of Latinx by assisting the Executive Director on office and program management tasks. The position is responsible for managing internal and external communication with partners and program participants, as well as developing and enhancing internal policies and procedures to govern successful operations.
Position Duties and Responsibilities include the following. Other duties may be assigned.
1. Manage scheduling for executive director and board of directors and its committees.*
2. Take meeting minutes for staff and board meetings.
3. Draft, review and send communications on behalf of the executive director*
4. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
5. Collect and document receipts of transactions for financial procedures and reporting.
6. Maintains accurate records, files, and data systems for reporting measures (e.g., attendance, finances, participant survey data).*
7. Compile data and narrative descriptions for monthly, quarterly, semi-annual, and annual reports.
8. Reviews and submits monthly, quarterly, and/or annual reports as necessary.*
Organizational Duties and Responsibilities include the following.
- Answer incoming phone calls and inquiries, and refer to the appropriate department and/or staff as needed.
- Assists community members with LTCC services in the Resource Center.
- Ensures all services follow the guidelines of LTCC policies and procedures.
- Foster relations with community members and partner organizations to build community support.
- Complete training as required by the organization, program demands, funding streams, and individual development.
- Participate in public relations activities, outreaches, community events, and presentations.
- Participate in fundraising and LTCC community events.
- Assist with scheduling appointments and consultations for resource navigation.
- Other duties as assigned.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Required Qualifications
- High school diploma or equivalent
- Experience working in a professional office environment
- Essential Function
- Fluency with Google Suites and other common software
- High degree of computer literacy and ability to learn new programs/systems
- Proactive, eager to identify new approaches to improve existing systems
- Willingness to engage with disadvantaged populations
- Must be able to maintain confidentiality of individuals served
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Bookkeeping or accounting experience is preferred
Knowledge, Skills, and Other Abilities:
- English and Spanish language fluency (preferred)
- Bicultural skills
- Professionalism
- Time management
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, and talk or listen. The employee is frequently required to use hands and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outdoor community clean-up activity, outdoor community events, and outdoor weather conditions.
The noise level in the work environment is usually moderate.
