SER Executive Assistant - CFO

In-House – current SCIT Tribal Operations employees, Soaring Eagle Casino & Resort employees, Saganing Eagle’s Landing Casino employees, and all SCIT Tribal members are eligible to apply.

Posting: 03/07/25-03/11/25

Full Time 1st Shift Monday-Friday 8am -5pm

Wage: $27.35 an hour Exempt Annual Salary $56,888.00

Position Summary

This is the most senior level secretarial position, and while it incorporates elements of other levels, it has a majority of effort associated with more complex and varied secretarial/administrative support services or program-related activities, including researching, analyzing and compiling information to prepare reports. Identify alternative solutions to problems. Prepare clear, concise, thorough and accurate documents. Maintain the highest level of confidentiality of all information and records, including but not limited to financial data, budgetary information, projects, and investigations. Serve as primary support staff for an executive officer. The position has a high level of independence and a high degree of autonomy/responsibility for complex duties requiring independent judgment, discretion and initiative.

Supervision Exercised

• May coordinate assigned tasks and supervise youth workers.
• May delegate assignments and/or supervise administrative support employees.
  
  

Essential Duties And Responsibilities

• Perform duties and responsibilities of the Administrative Assistant II, if applicable.
• Develop, prepare, and/or compose responses to memos and correspondence requiring research and analysis and exercise of judgment and discretion; routinely write, edit, and submit materials for internal/external communications.
• Establish, maintain, and update files, databases, records, and/or other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.
• Receive financial reports, investment reports and other confidential information from all tribal entities and outside vendors; distribute copies to Tribal Council and others as needed per the direction of the executive.
• Conduct on a recurring basis special projects and assignments as directed; collect, compile, and write updates and report on findings, including preparation of preliminary findings.
• Act with high degree of independence as liaison with inside and outside contacts and in preparing meeting materials, minutes, programs, updates, and other support functions related to work area.
• Provide assistance and/or coverage for other department administrative support employees, as appropriate.
• Department specific duties and responsibilities will be discussed and assigned by the immediate supervisor.
• Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• Must maintain strict confidentiality and present a positive, professional demeanor and image at all times.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
  
  

Contacts/Purpose Of Contacts

• Empowered to interact with associates within the organization, with Tribal Council members, tribal members, and with the general public to accomplish the objectives of the organization.
• Contact with governmental and regulatory agencies and senior executives in the organization.
  
  

Minimum Qualifications

• Associates Degree in Administrative Assistant Professional, Office Professions-Administrative Assistant, Business or related field.
• Four years progressive administrative support experience.
• Must be able to complete and pass a typing test at 35 wpm, with 70% accuracy.
• Must be able to perform the essential functions of the position.
• Must be able to obtain and maintain a gaming license or pass background check to meet the employment eligibility requirements as they pertain to the position.
  
  

Desired Qualifications

• Bachelors Degree in Business Administration or related field.
• Proficient in Microsoft Office Suite.
  
  

License, Certification, Or Special Requirements

• Native American preference shall apply to all positions.
  
  

Knowledge, Skills, And Abilities

• Knowledge of casino and resort/hotel amenities.
• Knowledge of modern office practices, procedures, equipment, and computerized information systems.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, and
• Ability to establish and maintain work relationships while representing the organization in a professional manner.
• Ability to lead and guide the work of others.
• Ability to plan, organize, schedule, coordinate, and make decisions and judgments relating to assigned projects.
• Ability to applying sound analytical decision-making processes and approaches.
• Ability to communicate and carry out instructions both verbally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Ability to create, compose, and edit written materials.
• Ability to maintain calendars and schedule appointments.
• Ability to handle multiple tasks and meet deadlines.
  
  

Physical Demands

• Frequent use of hands, wrists, fingers associated with computer equipment.
• Required to sit for extended periods of time.
• Occasionally walk and stand and reach with arms and hands.
• Normal visual acuity, ability to talk and hear.
• Occasionally lift and/or move up to 20 pounds.
  
  

Work Environment

• Frequent walking and standing in a smoking environment and contact with the general public. Constant visual stimulation via neon lights on slot machines, repeatedly changing machine video screens, static or flashing signs throughout the casino and constant machine and crowd noise.
• Normal office environment.
• Extended hours and irregular shifts may be required.
• Travel may be required.