What are the responsibilities and job description for the Executive Assistant position at Latitude AI?
Latitude AI (lat.ai) develops automated driving technologies, including L3, for Ford vehicles at scale. We’re driven by the opportunity to reimagine what it’s like to drive and make travel safer, less stressful, and more enjoyable for everyone.
When you join the Latitude team, you’ll work alongside leading experts across machine learning and robotics, cloud platforms, mapping, sensors and compute systems, test operations, systems and safety engineering – all dedicated to making a real, positive impact on the driving experience for millions of people.
As a Ford Motor Company subsidiary, we operate independently to develop automated driving technology at the speed of a technology startup. Latitude is headquartered in Pittsburgh with engineering centers in Dearborn, Mich., and Palo Alto, Calif.
Meet The Team
We are looking for an Executive Assistant to provide administrative and project support to the VP, Enterprise Operations at the Latitude AI headquarter office. The ideal candidate will have a strategic mindset, ability to manage competing priorities in a dynamic environment, and be able to communicate effectively with executives and other stakeholders.
What You’ll Do
Candidates for positions with Latitude AI must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.
When you join the Latitude team, you’ll work alongside leading experts across machine learning and robotics, cloud platforms, mapping, sensors and compute systems, test operations, systems and safety engineering – all dedicated to making a real, positive impact on the driving experience for millions of people.
As a Ford Motor Company subsidiary, we operate independently to develop automated driving technology at the speed of a technology startup. Latitude is headquartered in Pittsburgh with engineering centers in Dearborn, Mich., and Palo Alto, Calif.
Meet The Team
We are looking for an Executive Assistant to provide administrative and project support to the VP, Enterprise Operations at the Latitude AI headquarter office. The ideal candidate will have a strategic mindset, ability to manage competing priorities in a dynamic environment, and be able to communicate effectively with executives and other stakeholders.
What You’ll Do
- Act as a strategic partner to our executives and use best judgment to handle multiple calendar requests as well as other competing priorities
- Manage a busy and ever-changing calendar
- Work cross-functionally with both internal and external teams to plan, coordinate and run meetings and large in-person events with short notice
- Communicate effectively with executives to brief them on meetings
- Conduct research, manage ad-hoc and time sensitive projects, and navigate ambiguity using problem solving skills to drive projects to completion
- Assist with the preparation and proofreading of meeting documents, presentations, and executive correspondence
- Anticipate operational and administrative issues and understand when to escalate issues to keep executives informed
- Coordinate domestic and international travel, reservations and expense reports
- Serve as key point of contact for external stakeholders, managing relationships and communications
- Organize and track long-term projects, ensuring alignment with quarterly and annual objectives through timely follow ups and successful completion
- Provide coverage and support for other members of the Executive Assistant Team as needed
- Assist leadership with culture initiatives and team building and become an accurate barometer for team morale
- Bachelor of Arts/Bachelor of Science degree
- 2 years of experience in an administrative or event coordinator role
- Experience supporting VP or Executive level individuals
- Excellent verbal and written communication skills
- Excellent calendar management / meeting prioritization skills
- Experience interfacing with operation and engineering teams
- Experience utilizing Navan / Trip Actions or similar platforms
- Ability to work independently
- Strong attention to detail
- Strong interpersonal skills
- Ability to complete ambiguous and complex tasks quickly with little guidance
- Skilled in G-Suite, Microsoft Outlook, Slack, and other collaborative tools
- Competitive compensation packages
- High-quality individual and family medical, dental, and vision insurance
- Health savings account with available employer match
- Employer-matched 401(k) retirement plan with immediate vesting
- Employer-paid group term life insurance and the option to elect voluntary life insurance
- Paid parental leave
- Paid medical leave
- Unlimited vacation
- 15 paid holidays
- Daily lunches, snacks, and beverages available in all office locations
- Pre-tax spending accounts for healthcare and dependent care expenses
- Pre-tax commuter benefits
- Monthly wellness stipend
- Adoption/Surrogacy support program
- Backup child and elder care program
- Professional development reimbursement
- Employee assistance program
- Discounted programs that include legal services, identity theft protection, pet insurance, and more
- Company and team bonding outlets: employee resource groups, quarterly team activity stipend, and wellness initiatives
Candidates for positions with Latitude AI must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.
