Office Administrator

Launch Pad Learning is a reputable and growing preschool education company dedicated to providing a nurturing and educational environment for children to thrive. Our Hawthorne location is committed to building a supportive and collaborative community for staff and families. We are currently seeking a dedicated and organized Office Administrator to join our team. If you are passionate about supporting an educational institution operations and thrive in a dynamic, fast-paced environment, we would love to hear from you!

Job Type:
Full-time Office Administrator(40 hours/week)

Compensation:
Competitive salary commensurate with qualifications and experience

Benefits:

• Comprehensive benefits package including low deductible PPO health plan, vision, dental, life insurance, and AD&D
• Generous paid time off and 401K matching
• Professional development assistance
• Employee discount program
• Referral program

Job Summary:

The Office Administrator will play a vital role in ensuring the smooth daily operations of our preschool. You will manage and organize administrative tasks, support compliance and record-keeping, assist with financial tasks, and be the welcoming first point of contact for families and staff. Your role is essential in maintaining the efficiency and professionalism of our school.

Key Responsibilities:

• Administrative Duties: Answer and direct phone calls, manage office emails and correspondence, and provide clerical support such as filing, typing, and data entry.
• Record Management: Maintain accurate and up-to-date personnel and student files in compliance with California state licensing and DOE requirements.
• State Program Coordination: Prepare, review, and submit paperwork for state programs, including the Child and Adult Care Food Program (CACFP) and the California Department of Education (CDE) Preschool Program.
• Billing & Data Management: Manage billing and child account information in the Procare system, ensuring accuracy in billing and generating necessary reports.
• Scheduling & Reporting: Coordinate attendance, sign-in, and meal count sheets, and prepare and post weekly menus according to CACFP guidelines.
• Office Maintenance: Prepare bi-weekly shopping lists for food and cleaning items to keep the office space clean and organized and ensure adequate supplies.
• Enrollment & Support: Assist with enrollment inquiries, conduct tours, prepare registration packages, and support staff as needed. Maintain facility rosters and emergency binders.
• Substitute Teacher Assistance: Step into the classroom as a substitute teacher when needed.
• Financial Assistance: Assist with invoicing, accounts payable/receivable, and other financial tasks as needed.

Qualifications:

• High school diploma or equivalent; college degree preferred.
• Proven experience in an administrative role, preferably in an educational setting.
• Proficiency with Microsoft Office and data management systems (Procare experience is a plus).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Friendly and professional demeanor with a commitment to providing exceptional customer service.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Work Environment:

This role is based at our preschool office in Hawthorne, CA, with occasional support required in the classroom. We offer a positive and supportive work environment where you will collaborate with passionate colleagues and contribute directly to the success of our students and families.

Schedule:
Monday to Friday, 8-hour shift

Why Join Us?

At Launch Pad Learning, we provide more than just a job—we offer a career in a fun, creative, and data-driven environment where your contributions directly impact children’s growth and success. We offer comprehensive benefits, opportunities for professional development, and a supportive, family-oriented workplace culture.

To Apply:

If you are an organized, detail-oriented individual passionate about supporting preschool operations, we encourage you to apply! Please submit your resume and a brief cover letter explaining why you would be an excellent fit for this position.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Relocate:

• Hawthorne, CA 90250: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $21