Accounts Payable Specialist

Launch is a certified minority and woman owned staffing firm, focused on direct hire placements in finance and accounting.

Our client is an investment banking firm that has a focus on industries related to technology, media and telecommunications (TMT). Although the firm is based in the United States, it also has a significant presence in Europe. Currently seeking a detail-oriented and efficient Accounts Payable Specialist to join the finance team, the ideal candidate will have 3-10 years of experience in accounts payable functions and possess strong organizational and communication skills. In this role, you will manage and process high volume invoices, ensure timely payments, and assist with vendor inquiries while adhering to company policies and procedures.

Key Responsibilities:

• Process, review, and verify invoices for accuracy, ensuring proper coding, approval, and documentation.
• Perform timely and accurate data entry of invoices into the accounting system.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Ensure all payments are processed in compliance with company policies and deadlines.
• Coordinate with internal departments to resolve issues and discrepancies related to invoices and payments.
• Process employee expense reports and reimbursements.
• Maintain and update vendor records, including tax information and payment terms.
• Assist with month-end and year-end closing activities related to accounts payable.
• Prepare and maintain AP-related reports and metrics as needed.
• Assist in managing payment schedules to optimize cash flow.
• Provide support for external and internal audits related to accounts payable.
• Participate in process improvements to enhance the efficiency of the AP workflow.

Qualifications:

• 3-10 years of experience in an accounts payable role or similar financial position.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience in the finance industry is preferred (broker/dealer, capital markets, banking, etc).
• Strong understanding of accounts payable processes, including invoice processing, payment terms, and vendor management.
• Prior experience working in a high volume AP environment or with large number of transactions.
• Experience with accounting software (ideally Concur and Business Central) and Microsoft Office Suite, particularly Excel.
• Strong attention to detail, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Strong problem-solving skills and a proactive approach to resolving issues.
• Knowledge of corporate credit card processes and employee expense management is a plus.

Working Conditions:

• Full-time position with standard working hours.
• Office-based position located in New York City.