Registrar, School (Cheatham)

QUALIFICATIONS:

Prefer high school diploma or general education degree (GED). Three years related experience.

REPORTS TO:

Principal

JOB GOAL:

Compiles attendance records for school district by performing the following duties.

PERFORMANCE RESPONSIBILITIES:

• Greets visitors to school, determines nature of business, and directs visitors to destination.
• Obtains and totals school attendance figures daily.
• Communicates regularly with various internal and external publics to develop and maintain a positive school/community relationship.
• Collates data and prepares standard state reports for upload.
• Computes daily attendance figures and forwards to school cafeteria and district office.
• Answers inquiries from parents and school officials.
• Prepares special reports, requested by state or district education officials.
• Investigates student absence and documents information relating to absences.
• Maintains student database.
• Provides backup for school secretary and school nurse as needed.
• Inputs new student information, schedules, makes schedule changes.
• Requests records from previous school for new students.
• Assists with master schedule.
• Updates parent information.
• Manages enrollment and withdrawal of students throughout the school year.
• Maintains accurate permanent student records and test scores.
• Other job duties as assigned.

COMPETENCIES:

• Perform basic math, including calculations using fractions, percents, and/or ratios.
• Read a variety of manuals; writes documents following prescribed formats, and/or present information to others. Pass a literacy test identified by the district.
• Understand complex, multi-step written and oral instructions.
• Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
• Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
• Oral Communication - Responds well to questions.
• Written Communication - Edits work for spelling and grammar.
• Diversity - Shows respect and sensitivity for cultural differences.
• Ethics - Treats people with respect.
• Organizational Support - Follows policies and procedures.
• Professionalism - Approaches others in a tactful and positive manner.
• Safety and Security - Uses equipment and materials properly.

LANGUAGE SKILLS:

• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write correspondence.
• Ability to work with a variety of people and maintain confidentiality of information.

TECHNOLOGY SKILLS:

• To perform this job successfully, an individual should have knowledge of Internet and district software, and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
• The ability to type 40 wpm.
• Knowledge of appropriate business machines and telephones.
• Monitor special system(s), not limited to, including security and fire alarm systems.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
• The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
• Specific vision abilities required by this job include close vision and distance vision.

TERMS OF EMPLOYMENT:

• Twelve-month, employee pay and benefits in accordance with Board policy.
• FLSA: Non-Exempt
• Full Time Employee Benefits: in accordance with Board policy.

EVALUATION:

• Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.