Legal Contracts Auditor (3257)

The objective summary of this job classification is to provide fiscal support for the Law Offices of the Public Defender. Incumbents in this position will be primarily responsible for assisting with budget preparation and monitoring, and accounts receivable functions. Examine, analyze and interpret accounting records for the purpose of giving advice or preparing statements. Install or advise on systems of recording costs or other financial and budgetary data. 


Our department offers flexible work opportunities, including teleworking (a.k.a. working from home) and work schedules outside the typical 8 am to 5 pm schedule. Applicants selected for a position are encouraged to discuss these options with the hiring manager early in the hiring process to ensure the specifics of any terms and conditions of an approved flexible work arrangement are clearly understood.

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The Fiscal Services team supports the Law Offices of the Public Defender's constitutional responsibility through our dedication to the following core values: professionalism, customer service, collaborative communication, integrity, accountability, and operational excellence. The role of the Legal Contracts Auditor includes,

• Establish, amend, and process both Professional Services Contracts (PSC) multi-year and Litigation Services Contracts (LSC).
• Monitor, track and report PSC and LSC budgets.
• Assist in development and maintenance of LSC Microsoft (MS) Database including entry and troubleshooting MS Access Database, MS Excel, and LSC spreadsheet.
• Audit, analyze and track litigation services requests, process closures. 
• Audit and track litigation invoices in database.
• Research and resolve errors within litigation and contract counsel invoices.
• Provide daily mentorship to the Financial Specialist in procurement process. 
• Knowledge of a range of budgetary and financial data related to New Mexico state government.
• Knowledge is typically gained by specialized training and/or experience at lower level Financial Specialist 1, 2, 3, or similar positions.
• Work at this level may involve providing work direction and guidance to employees at lower levels.
• The incumbent will be available as a backup to the Fiscal Director and the Financial Specialist in their absence.
• Perform a variety of routine accounting and auditing functions.
• Understand and comply with state and federal laws, rules, regulations, agency policies and procedures, and generally accepted accounting and auditing standards.
• Prepare and review documents and reports for accuracy and compliance with laws, regulations and standards; analyze, appraise, and make recommendations concerning operational/financial policies and procedures of department/agency; and assist with budget preparation and calculating expenditures.
• Prepare, analyze, and maintain budget and corresponding financial records.
• Conduct business outside of office using a state vehicle.
• Create accounting entries in SHARE for daily deposits.
• Perform related and other duties as assigned.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Note: An employee with this classification may be required to perform at an EE level or duties of a lower classification without additional compensation. Employee will be required to show competence in all levels AA through FF.Bachelor's Degree or four (4) years of directly related work experience in accounting, auditing, finance and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience. 
Collective Bargaining: This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Default FLSA: Non-exempt

The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition.

This job advertisement may be used to fill multiple vacancies.

Preference may be given to multilingual applicants fluent in English and other languages.

Salary : $49,899 - $74,838