What are the responsibilities and job description for the Administrative Assistant position at Lawruk Builders, Inc.?
Overview
We are seeking a detail-oriented and proactive Administrative Assistant/Project Assistant, preferably one that has experience working in construction to join our dynamic team at a local Construction company here in Altoona, PA. The ideal candidate will play a crucial role in supporting daily operations by managing office tasks which involve heavily supporting the Project Manager which will be the main role of this position and ensuring organizational efficiency is a must. This position requires strong time management skills, proficiency in various software applications including Microsoft Excel/Word, Adobe Acrobat, and the ability to handle multiple tasks simultaneously. The right candidate must also be a team player as well, our office staff is on the smaller side. The hours will be 7:30am-4:00pm.
Responsibilities
- Manage office correspondence, including screening emails, phone calls, and incoming mail. You'll be responsible for screening the President's email's and ensuring that you forward relevant messages accordingly as well as printing off emails to give to the President.
- Organize and maintain filing systems both electronically and physically.
- Provide support to Project Manager with completing Project bid paperwork as well as maintaining job file's on Microsoft Teams, physical files in our filing cabinet, sending out certified payrolls when we're working on a rated project,
- Boxing up all end of the year file folders for completed projects, proposals for that year, as well as other various files.
- Keeping our logbook up to date with what is being filed away by Box number and what is inside the box.
- Staying on track with every Project that we are working on and ensuring that you keep all file folders for each project up to date.
- Provide support to the Vice President and President when needed for typing up Proposals for estimates as well as other miscellaneous tasks.
- Assist Controller as needed with various little tasks like running job cost transaction reports for the Project Manager as well as the Vice President and President on our Accounting software.
- eBuilder and Sage 100 experience is a plus but is not necessary.
- Maintain inventory of office supplies and place orders as necessary upon approval from either Controller, Vice President or President.
- Collaborate with team members to ensure smooth office operations.
Experience
- Proven experience as an administrative assistant or in a similar role is preferred.
- Construction/Project Management Assistance is a plus but not necessary.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent time management abilities to meet deadlines consistently.
- Proficient in using Microsoft Teams and Adobe Acrobat.
- Familiarity with general office procedures and practices.
- Exceptional customer service skills with a friendly demeanor.
- Ability to work independently as well as part of a team.
If you are a motivated individual looking to contribute to a thriving work environment while developing your professional skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person