Office Manager- Receptionist

Job Description

Job Description

Receptionist

REPORTS TO : Executive Assistant

STATUS : Exempt

LDG Development and our affiliated companies are growing rapidly to produce higher levels of much-needed affordable housing across the nation. Our founding belief that “ Everyone Deserves a Quality Place to Live” has resulted in an organization that has now achieved #1 Ranking as Affordable Housing Developer and our focus on our employees and company culture has resulted in the Top Best Places to Work in Louisville each of the last two years. We believe that the foundation of a stable supporting living environment allows individuals to thrive and accomplish their dreams in education, career paths, and more. The overall reputation and quality that LDG puts forward in all business practices are key to keeping our goals alive.

POSITION SUMMARY

The receptionist performs various tasks around the office as needed.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Answer phone calls and relay messages when needed.
• Set up monthly birthday luncheons – includes asking what people want, ordering, setting up, and cleaning up lunch.
• Distribute mail daily to the designated drop off boxes / post office daily, creates shipping labels for packages, open all office supply orders, and puts away supplies
• Keep the office clean and organized; organize, clean up, and stocks the conference rooms at end of the day.
• Refills paper trays in printers restock kitchen areas and keep the bathroom stocked at the end of the day.
• Stocks, orders, and distribute office supplies, conduct an inventory of low supplies for orders
• Greets guests and clients as they arrive for meetings; directs them to the seating area, offers water / coffee, contacts person with whom they are meeting when they arrive
• Helps manage first-floor conference room calendar
• Manages project aerials and distributes to the certain distribution list
• Sorts through faxes and invoices as they arrive
• Stamps and scans in all invoices / waivers; moves invoices / waivers to the correct folder (date for invoices, project number for waivers), labels invoices, distribute invoices to AP
• Helps with setting up events / celebrations
• Assist owner with tasks as given
• Ordering and picking up lunch orders for big meetings and helping to organize the conference room
• Assist / back up the EA to the owner as needed
• Assist / back up the Accounting Coordinator as needed
• Assist Project Coordinator at Xpert as needed

RELATED JOB COMPETENCIES

Communication - Clearly conveying information and ideas verbally or written.

Managing work - Effectively manages one’s time and resources to ensure that work is completed efficiently and timely.

Information Monitoring - Effectively puts in place monitoring systems with minimal interruption for other organizational processes.

MINIMUM SKILLS AND ABILITIES

PREFERRED QUALIFICATIONS