What are the responsibilities and job description for the Special Projects Administrator position at Le Jardin Community?
Job Description
Job Description
PAYROLL TITLE : SPECIAL PROJECTS ADMINISTRATOR
Under the Supervision of the Executive Director, the Special Projects Administrator is responsible for managing major projects or functions at Le Jardin Community Center, Inc.
Collaborate with Executive Director, CFO / COO, and Program Managers on key strategies and implementation
Liaison to the board of directors and senior management teams
Completes a broad variety of administrative tasks for the Executive Team including :
managing an extremely active calendar of appointments;
composing and preparing correspondence that is sometimes confidential;
itineraries, minutes, and agendas;
compiling documents for travel-related meetings
Communicates directly, and on behalf of the Executive Team, with Board members, donors, Foundation staff, and others, on matters related to programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Demonstrates leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Executive Team, which may have organizational impact.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Maintain Component Deadlines and Administrative calendars.
Operational tasks as assigned by CFO / COO, such as Annual Reports and Solicitation of contributions.
Edits and creates acknowledgement letters from the Chairman to donors
Oversees all marketing and social media activities of the organization
Participate in community networking opportunities to expand community partnership network
Point of contact for inquiries / donations from prospective donors and community partners
Collaborate with Center Directors in implementing family engagement events
Collaborate with IT Department in distribution of internal communication of community activities
Promote Le Jardin and its activities within the community
Attends Board of Director meetings
Prepare an annual budget for community outreach activities.
Participate, as part of the management team, in the process of establishing goals and measurable objectives that include : strategic long-term goals; and contributing to the establishment of goals for family and community engagement program services. (HSPPS 1032.102(a))
Participate, as part of the management team, in effectively overseeing progress toward program goals on an on-going basis. (HSPPS 1032.102(2))
Compile and write information necessary for grants or additional funding opportunities.
Administration may assign additional duties as needed for the benefit of the agency
Knowledge, Abilities, and Skills
Ability to communicate in English professionally both orally and in writing.
Ability to prepare and deliver professional presentations.
Knowledge of the ChildPlus Information System preferred.
Knowledge of Head Start and Early Head Start preferred.
Qualifications :
Bachelor’s Degree.
Experience in a social service, educational or child care setting, preferred.
Proficient in using Microsoft Office applications (Microsoft Word, Excel, and PowerPoint).
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