What are the responsibilities and job description for the Deputy Clerk - Clerk position at Lea County?
ESSENTIAL DUTIES :
Regular attendance is an essential function of this position.
Assists in recording, indexing, maintaining and retrieving of documents of record filed in County Clerk's office in adherence with State Statutes, County ordinances, and departmental policies and procedures.
Enters into a computer information from a wide variety of documents. Required to proofread and compare own and others' work and must be willing to have own work proofed by others. Will be required to work closely with other employees on shared projects.
Assists at County Clerk's counter by greeting and assisting visitors, receiving documents, receipting fees, initiating the recording and filing process, issuing marriage licenses and filing probate cases.
Assists the public in person or by telephone in researching documents and information maintained in the Clerk's office.
Works in various phases of the voter registration and election processes.
Employee will be required, when requested, to work irregular hours, overtime, evenings, holidays and weekends, attend job-related meetings, and perform duties with minimal supervision.
Must be able to work closely and well together as a team to achieve office directives and goals.
Must maintain strict and consistent adherence to office procedures and policies.
OTHER DUTIES :
May be required to operate optical disc or microfilm equipment.
May be required to compose letters and memoranda and perform miscellaneous typing tasks.
The duties of the Deputy Clerk are not limited to those set forth above. The deputy clerk will perform such functions, duties or assignments as given by a supervisor consistent with ability, background and expertise.
MINIMUM QUALIFICATIONS :
Education :
High school diploma or GED required.
Knowledge of data entry and retrieval helpful.
Experience :
One to three years' experience in a county office, a real estate office, an attorney's office or in the banking profession preferred, to include experience in typing, computer word processing, etc.
Data entry, microfilm, optical disk, elections or related experience helpful
Experience with legal documents helpful
Certifications, Skills and Licenses :
Ability to communicate orally and in writing in English.
Computer literacy required; knowledge of word processing, secretarial and document filing / retrieval programs preferred
Ability to type relatively error-free
Must have good penmanship, ability to spell accurately and proofread, ability to use proper grammar.
Working knowledge of statutes regarding marriage license, probate, recording and filing preferred
Valid New Mexico driver's license.
Physical Functions / Requirements :
The physical demands described here are representative and not necessarily exhaustive of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to sit for up to four hours at one time and up to eight hours total per day, with an opportunity to stand and walk intermittently throughout the day.
Ability to crouch, kneel, bend at the waist, twist / rotate at the waist as needed to perform essential duties.
Ability to climb and descend step ladder as needed to perform essential duties.
Ability to work with arms bent for up to four hours at a time, and up to eight hours total per day. Ability to extend arms away from body and overhead as needed to perform essential duties.
Ability to lift items weighing up to an estimated 32 pounds from ground to waist level, to shoulder level, or overhead, as needed on a daily basis. Ability to lift items that measure approximately 20 by 28 by 4 inches, and weighing up to an estimated 30 pounds, occasionally.
Ability to push / pull with arms with a force of up to 5 lbs. regularly, and with a force estimated to be in excess of 50 pounds, as needed to perform essential duties.
Ability to grasp / manipulate equipment, materials, and paper documents of various weights and sizes frequently throughout the work day.
Must possess vision adequate to read information from documents and input information into computer system for long periods of time.
Mental Functions / Requirements :
Must be able to understand and follow oral directions and instructions.
Must be able to read, understand and follow written directions and instructions.
Must be able to read and understand such items as deeds, mortgages, abstracts, contracts, licenses and similar documents.
Must be able to organize and plan own work activities in an efficient manner.
Must be able to write such items as letters and reports using proper format and grammar.
Must be able to effectively safeguard confidential information.
Must be detail oriented and accurate.
Must be able to handle sums of money, balance receipt book and make change.
Must be able to accommodate interruptions and work under pressure of deadlines.
Must be able to use tact and courtesy in working with a wide range of individuals, including the public, sometimes under tense circumstances.
Other :
Ability to perform essential duties and adapt to working conditions.
No history of felony or misdemeanor convictions involving moral turpitude, violence, distribution of controlled substances, or dishonesty.
WORKING CONDITIONS :
The work environment characteristics described here are representative but not necessarily exhaustive of those an employee encounters while performing the essential functions of this job.
Performs work mainly indoors.
Normally is not exposed to temperature extremes, noise factors, vibrations, except those associated with normal operation of office equipment.
Works primarily on even carpeted or tiled surfaces which are normally dry. May on occasion be wet or slippery.
Required to use stairs, elevator or escalator during performance of essential duties. May be exposed to ammonia fumes and other chemicals associated with office machinery on a rare basis.
Work is primarily conducted during daylight hours. Work may be conducted during non-daylight hours in connection with the election process.
Generally, works with other people in a select group, but some duties may be performed alone, with minimal direction, and occasionally as part of a large team or group.
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