What are the responsibilities and job description for the Administrative Assistant position at Leadership McKean?
About Us
The Bradford Area Alliance is a non-profit organization of 17 CEOs, presidents, and community leaders from the business, education, finance, industry, and healthcare sectors. Alliance leaders represent the majority of Top 10 employers in McKean County. Dedicated to economic revitalization in Bradford, Pennsylvania (McKean County), the Alliance focuses on strategic solutions that enhance the region’s economic strength and resilience. Through a collaborative approach, it works to drive sustainable growth and long-term prosperity for Bradford and its surrounding communities.
The Alliance was created as and remains a non-partisan, non-political organization.
Position Overview / Summary
We are seeking an organized and detail-oriented Administrative Assistant to join our small, dynamic team. This position is designed for individuals who thrive in a fast-paced environment and can contribute to the smooth operation of our organization. The Administrative Assistant will play a key role in managing day-to-day administrative functions, supporting staff, and ensuring the efficient execution of office operations.
This role will involve direct communication with staff, board members and external partners. The ideal candidate will possess strong organizational, communication, and multitasking skills with a commitment to maintaining office efficiency and supporting the organization’s mission.
Key Responsibilities
: Perform a variety of office tasks, manage communications, organize files, schedule meetings, create reports, and support operations.
- Perform general administrative support to the team, including managing calendars, answering phone calls, and scheduling meetings or appointments.
- Order and maintain office supplies and equipment, ensuring cost-effectiveness and timely replenishment. Manage support contracts, i.e. outsourced IT services, website hosting, etc.
- Act as the point of contact for internal and external inquiries, ensuring prompt and professional communication.
- Create and/or update and implement processes and procedures to ensure smooth operations.
- Maintain accurate and organized files, both physical and digital.
- Maintain a professional, organized office environment.
- Proofread documents for accuracy and completeness.
- Assist with paperwork and processes related to HR and benefits.
: Prepare reports, presentations, and documents; conduct research and assisting with special projects.
- Provide support to the Alliance team by preparing reports, presentations, and other documents as needed.
- Coordinate with the Alliance Team to ensure smooth workflow and assist with special projects as needed.
- Create, maintain, and categorize master contact list utilized by the organization.
- Conduct research and gather information as needed.
- Communicate effectively with all levels of staff, management, and external parties.
- Other duties as assigned.
Qualifications
- Education – associate or bachelor’s degree in business management, administration management, human resources, or a related field.; OR equivalent education/training and experience combined.
- Excellent written, verbal, and organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with other administrative applications (e.g., Docusign) is a plus.
- Basic understanding of Human Resources practices.
- Attention to detail and a proactive approach to problem-solving.
- Ability to maintain absolute confidentiality.
- Strong organizational and time-management skills.
- Ability to work both independently and collaboratively in a team environment and contribute to the success of multiple projects in a multi-tasking environment.
- Passion for the organization’s mission and a desire to make a positive impact in the community.
- Maintain a friendly demeanor and a professional, neat appearance.
We are looking for a candidate who embraces change, adapts to new challenges, and is eager to contribute to the continuous improvement of our organization that we may further address the economic needs of our community. As the organization meets those needs, opportunities for professional development and role enhancements may arise. We support career progression through ongoing training, mentorship, and the chance to take on new challenges.
This position is located in Bradford, PA (McKean). Remote or hybrid work options are not available.
Salary
Compensation: $30,000 - $45,000 per year
Benefits
Health Insurance, Life Insurance, Paid Time off, Retirement Savings Plan (with Employer Match), and others.
How to Apply
Please send your resume and a brief cover letter to marketing@bradfordareaalliance.com with the subject line “Administrative Assistant Application - [Your Name].”
The Bradford Area Alliance is an equal opportunity provider.
Job Type: Full-time
Pay: $30,000.00 - $45,000.00 per year
Benefits:
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Ability to Commute:
- Bradford, PA 16701 (Required)
Ability to Relocate:
- Bradford, PA 16701: Relocate before starting work (Required)
Work Location: In person
Salary : $30,000 - $45,000