Event coordinator

LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce.

As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world.

Description : PART TIME!!

PART TIME!!

20 hours a week / ONSITE (potential for hybrid later)

9AM-4PM, Monday to Thursday (may need to adjust depending on the event)

POSITION SUMMARY :

The Stanford Data Science (SDS) Event Coordinator is responsible for the operational planning and execution of SDS event activities including the following successful :

planning

management

execution

communications

financial reporting

Event analytics and reporting

This position reports to the SDS Community Manager and works with all SDS staff, faculty, and event vendors (Stanford Video, Stanford Event Services, and external contractors).

The ideal candidate must have excellent communication skills and enjoy working in teams with diverse backgrounds.

Responsibilities :

Help plan and execute event activities for SDS, SDS Centers, and Women in Data Science at Stanford (WiDS@Stanford) that contribute to advancing the research agendas and community engagement goals.

Events may include :

Informal networking gatherings

Seminars

Lectures

Symposia

All-day conferences

Help plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre-and post-event evaluations

Coordinate vendor services

Provide on-site event support

May research and provide recommendations for potential event locations and evaluate alternatives

Track invoices, manage receipts, and help manage event budgets, including helping with monthly budget reconciliation

Address : 450 Jane Stanford Way, Building 160, Room 239, Stanford, CA 94305

Requirements :

will be driving golf carts. Valid DL is required.

Minimum Education and Experience Required

Three years of relevant experience or a combination of education and relevant experience. Bachelor's degree desired, marketing and communication background desired.

Minimum Knowledge, Skills, and Abilities Required

Excellent written and oral communication skills

Demonstrated success in planning events

Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines

Ability to work independently and as part of a team

Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented

Knowledge of Microsoft Office Suite and other online documents, such as Google Docs

Ability to interact with a broad spectrum of contributing groups and customers

Request Event Portfolio to be uploaded into a Google Drive :

Either an event plan or run-of-show

Event budget example (anonymized; no organization / company name)

Post-event email

Required skills include :

3 years of event management experience

Growth mindset, including a comfort level with experimentation

Ability to solve problems and remove barriers

Good judgment, even in the face of ambiguity

Desired :

Bachelor s degree required, preferably in a Marketing or Communications discipline

To know more about current opportunities at LeadStack, please visit us at https : / / leadstackinc.com / careers /

Should you have any questions, feel free to call me on

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Last updated : 2024-11-26