Receptionist/Secretary

Carl Fenichel Community Services (CFCS) Day Habilitation program is seeking a receptionist to provide administrative support in the adult services program. The receptionist will perform a wide variety of clerical and administrative tasks that include but are not limited to the following:

• Maintains a welcoming environment by greeting visitors and managing appointments.
• Answer phones and manages key less entry into building
• Manages correspondence with program participants, including use of mass mailings, phone contacts, and emails.
• Manages office supplies, completed inventory, and fulfills requests for items needed by programs requested by supervisor.
• Organize and maintain office filing systems.
• Manage program databases.
• Attend staff meetings as required.
• Prepare monthly department reports and respond to requests for information involving the program.
• Create purchase orders for Supervisor’s approval.
• Maintains ledgers of department expenses and assists with obtaining appropriate signatures.
• Manages ordering and distribution of supplies.
• Field inquiries and requests from staff and clients in a timely manner.
• Manages schedule of the program as needed, making and scheduling appointments
• Implement and oversee compliance with office policies and procedures.
• Basic data entry into agency systems.
• Copies, mails, faxes and files relevant information as requested by program supervisors.
• Creates statistical, billing, and other reports as requested.
• Receives and responds to correspondence.
• Maintains adequate supplies.
• Completes reports.
• Performs a variety of duties, depending upon the assigned work area.
• Ability to work remotely as needed.
• Performs additional duties as assigned.

EDUCATION AND EXPERIENCE:

• High school diploma, Bachelor’s Degree preferred
• Minimum 2 years’ prior office administrative support experience
• Ability to coordinate multiple tasks
• Solid knowledge of office equipment
• Knowledge of MS Word, Excel and Outlook
• Excellent communication (written/oral) skills

SCHEDULE:

• 35 - 40 hours per week, Monday - Friday

OTHER BENEFITS:

• Gym Reimbursement
• Verizon Wireless Discount
• Plum Benefits
• Holidays
• Disability Insurance
• Vision Care

WORKING CONDITIONS:

• Sitting for long periods of time.
• Computer work for long periods of time.
• Reaching, pulling of the retrieval of files.
• Lifting, carrying of file boxes.

The League Education and Treatment Center is a 501c3 non-profit agency dedicated to improving the lives of individuals with psychiatric and developmental disabilities. Each day, we serve over 500 at-risk and underserved children and adults from all parts of the greater New York City area. We offer generous benefits including: health insurance, life insurance, 403 (b), sick time and vacation time.

EEO/AA/M/F/Vets/Disabled

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)

Ability to Relocate:

• Brooklyn, NY 11238: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20