Enrollment Specialist

At Learn & Play Montessori Schools, we are bringing heart back into education. We are building a connected community of thriving, high-performing schools where people are at the center of our organization. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area.

The primary responsibility of the Enrollment Specialist is to coordinate all corporate office activities of the school and regularly communicate with staff and parents to ensure the school is operating at its highest standard. The Enrollment Specialist is also responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records, and providing general information to student families and visitors.

Responsibilities:

• Supports enrollments for Learn And Play Sites
• Processes vacations, enrollments, and withdrawals
• Visit and support sites as needed
• Respond to a variety of phone and/or email requests/inquiries in ProCare from parents and/or staff in a timely, professional, and courteous manner
• Database management to include the creation, maintenance, and entry of confidential information
• Create and revise systems and procedures by reviewing operating practices, record keeping, forms control, and office layout
• Manage filing systems and attendance records
• Maintain workflow with reporting procedures
• Maintain supply inventory, anticipate needs, place orders and verify receipt of supplies
• Maintain office equipment and arrange for repairs as needed
• Open and distribute office correspondence
• Share responsibilities for opening and closure of office daily
• Develop and maintain all calendars including staff monthly calendar, vacation calendar, and scheduling of on or off-site school-sponsored events
• Attend routine staff meetings
• Schedule meetings and other arrangements for staff
• Communicate and cooperate with other departments to ensure coordination of school activities
• Performs other duties and responsibilities as assigned

Benefits:

• A great company with upward mobility
• $23-$25/hr. DOE
• 70% Paid Medical, Dental and Vision
• Paid Time Off (PTO), Paid Sick Leave, Paid Holidays
• 401K
• Childcare Discount for full-time employees
• Professional Development

Qualifications:

• Completed 12 Core ECE Units preferred
• Associate Degree in Early Childhood Education preferred
• Proficient computer skills including Microsoft Office and experience with Sharepoint a plus
• Excellent verbal and written communication skills
• Regularly communicates positively and effectively with staff, children, and parents/guardians
• Excellent leadership, organizational, and planning skills
• Ability to adjust to changing schedules and priorities
• In-depth knowledge of administrative management and related functions
• Ability to solve practical problems, multi-task, and establish effective priorities
• Able to work both independently and in a team environment
• Effectively and efficiently execute duties with minimum direction to meet deadlines

Learn and Play Montessori School is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.