What are the responsibilities and job description for the Project Administrator position at LeChase Construction?
POSITION SUMMARY
Supports SBU Leader, Project Executives, Project Managers and Project Teams with day-to-day administrative duties relative to managing customer jobs including but not limited to job set-up/close-out, entitlement, commitments, compliance, billings, payables, financial analysis, tax, and legal matters.
Daily Administrative Duties:
- Manage and maintain all record keeping and financial aspects of the job.
- Set up job in Viewpoint including tax status, contract value, job phases, schedule of values, change orders, etc.
- Create owner billings, gather/review certified payrolls.
- Coordinate job close-out documents.
Contract Review:
Review Owner Contract for subcontractor bond and insurance requirements. Track Subcontractor compliance. Determine if there is special language that must be included in subcontracts (i.e., Knowledge and understanding of performance and labor bonds, material payment bonds, or Subcontractor Default Insurance (SDI).
Review LeChase's and subcontractor's bonds for accuracy. Submit required subcontractor performance and payment bonds to our bonding agent to review for authenticity and accuracy.
Insurance Coverage:
Knowledge and understanding of the various types of insurance coverage LeChase is required to submit for our projects. Understands our insurance requirements for subcontractors and tracks compliance.
Job Commitments:
Issue and manage job commitments including subcontracts, purchase orders and change orders. Manage related compliance and resolve outstanding issues.Review subcontractor requisitions and resolve discrepancies/errors.
Financial Analysis:
Perform various financial analyses and prepare various reports on an as needed basis.
Project Closeout:
Project closeout as related to record submittals, as-builts and operating & maintenance manuals.
Liaison Role:
Serve as liaison to owners, subcontractors, vendors, corporate office, and project teams. Manage job related liens, waivers and assist legal department with levies and other legal matters when necessary.
Software Skills:
Ability to utilize Microsoft Office Products, AIA, and Viewpoint software.
Interpersonal Skills:
Ability to work with project teams, owners, and subcontractors in a personable and professional manner.
Time Management:
Ability to manage and prioritize multiple tasks simultaneously under deadlines.
