Accounts Payable Coordinator

We are seeking an organized, detail-oriented, and proactive Accounts Payable Coordinator to join our client's team on a temporary basis for 3 months. The successful candidate will be responsible for managing and processing accounts payable transactions efficiently and accurately. This role requires strong communication skills, a thorough understanding of accounting principles, and a commitment to ensuring timely payments to vendors and suppliers in line with company policies.

Key Responsibilities:

• Invoice Processing: Review, verify, and process invoices and payment requests for goods and services, ensuring compliance with company policies and accuracy.
• Payment Scheduling: Coordinate and process payments in a timely manner, ensuring payments are made within agreed terms and deadlines to avoid penalties or disruptions in supply.
• Vendor Management: Maintain positive relationships with vendors and suppliers by addressing inquiries, resolving discrepancies, and ensuring accurate account reconciliations.
• Account Reconciliation: Reconcile vendor statements and resolve any outstanding issues, discrepancies, or issues related to payments or billing.
• Data Entry: Accurately input accounts payable transactions into the company's financial system, ensuring data integrity.
• Reporting: Assist in the preparation of accounts payable reports for management, highlighting trends, outstanding liabilities, and potential issues.
• Record Keeping: Maintain organized files of all accounts payable documents, including invoices, receipts, purchase orders, and correspondence, ensuring easy access for audit and review.
• Collaboration: Work closely with other departments, including purchasing, inventory, and operations, to resolve any issues and ensure smooth payment processing.

Qualifications:

• Proven experience (2 years) in accounts payable or a similar finance role, preferably in the agriculture or manufacturing sector.
• Strong understanding of basic accounting principles and practices.
• Proficiency in accounting software and Microsoft Excel; experience with ERP systems a plus.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, with the ability to effectively interact with internal teams and external vendors.
• Problem-solving skills and a proactive approach to resolving issues.
• Knowledge of agriculture industry terminology and processes (preferred but not required).
• Bilingual English/Spanish desired, but not necessary

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.