Administrative Assistant

LEE Chamberlin Consultant Engineers is looking for an administrative assistant whose primary job is to manage, maintain, and assist with the administrative tasks in our office. The position will also include receptionist job duties such as answering phones, greeting people to the office, and providing customer service for our clients. Qualifications for this position include knowledge and understanding of bookkeeping, proficient experience in Quickbooks and Microsoft Office, excellent communication and interpersonal skills, and demonstrated track record of successful past job employment. See below for a more detailed list of essential job duties and responsibilities.

Our company is a full-service civil engineering and land surveying firm that provides comprehensive planning, design, and construction services to a wide variety of clients in both the public and private sectors. We implement a centralized project approach where we work with our clients through every step of the process from land and title surveys to construction administration. Operating out of Central Iowa, we have over 25 years of experience completing an assortment of projects from small-scale road grading and paving improvements to large scale housing developments. If you have interest in working with us and experience as an administrative assistant, please contact us!

Essential Duties and Responsibilities:

• Maintain calendar, administrative files (project files, payables, etc.), and monitor office supplies and maintenance
• Monitor and pay invoices
• Balance/Reconcile QuickBooks and bank accounts
• Keep accurate accounting of bank balance
• Review monthly payables for correct distribution account and end of year reconciliation by accountant
• Monthly tasks: update yearly budget vs. actual expenditure
• Track renewal dates for various annual software subscription or other yearly expense, schedule payable appropriately
• Audit payables for accuracy; charges, credits
• Retain time sheets for billable hours
• Prepare invoices for previous month billable hours
• Keep track of reimbursable/passthrough to add to each project invoice
• Receivable accounting in QuickBooks
• Maintain monthly files of paid invoices for quick access/reference
• Payroll, Bi-weekly
• Review time sheets and prepare payroll documents including checks
• Prepare quarterly state and federal tax statements and payments
• Reception job duties: answering incoming calls, address or refer to appropriate person; greet visitors; provide customer service support as necessary; receive, sort and distribute mail
• Maintain employee personnel files
• Keep track of employee vacation, sick time
• Assist in new employee coordination as requested
• Coordinate Health, Dental, and Vision insurance coverage for employees (as applicable) per Offer of Employment
• Keep up to date regarding insurance rates for employee information
• Update employee of any changes regarding coverage and/or rare changes, coordinate with Accountant to adjust payroll deduct if necessary

Above all else, our team members are eager to learn and have a good work ethic. We expect our employees to work with integrity and be persistent and flexible as to their job responsibilities. We welcome individuals who are capable and interested in being a part of our team!

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 5 years (Preferred)

Work Location: In person

Salary : $25