Office Manager - Lee Elementary

Internal Eastmont Secretaries Only

8.00 hours/day

216 working days

Purpose:

The Office Manager provides secretarial support to the building Principal conveying information to students, staff, parents and community regarding school functions and procedures; ensuring compliance with building’s fiscal and administrative requirements; overseeing office activities in support of the services provided to students, parents, instructional and support employees.

Duties:

• Responds to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.).
• Screens inquiries of staff, students, parents, the public/visitors, etc., for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Coordinates a variety of site-based programs and/or activities (e.g. task assignments, meetings, classroom and site staff coverage, building usage, building in-service day activities, workshops, travel and accommodations, awards activities, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
• Maintains documents, files and records (e.g. administrative records, staff activities, sub folders, building personnel records, student files, building budget, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
• Supervises students for the purpose of monitoring students referred for illness or disciplinary actions.
• Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
• Processes documents and materials (e.g. building mail, daily attendance, grades, purchase orders, work orders, bank deposits, etc.).
• Researches discrepancies in processes and/or documentation for the purpose of ensuring adherence to appropriate administrative and/or legal guidelines.
• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Attends meetings as assigned (e.g. student records, fiscal, budget, etc.) for the purpose of representing building administration, taking minutes, conveying and/or gathering information.
• Compiles data from a variety of sources (e.g. payroll, honor roll, attendance, staff and student handbook, enrollment counts, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Composes documents (e.g. standardized correspondence, bulletins, newsletters, etc.) for the purpose of documenting events, providing and/or requesting information.
• Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.
• Monitors assigned district activities and/or program components (e.g. classroom coverage, projects, general budget, field trip costs, ASB budget, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Orients new site personnel (e.g. substitutes and staff as required) regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
• Oversees office staff, student assistants, volunteers, etc., for the purpose of ensuring appropriate procedures are followed and/or meeting work demands.
• Administers first aid and medication to students under the direction of health professional for the purpose of meeting immediate health care needs.
• Prepares written materials (e.g. master schedules, budgets, reports, memos, letters, payroll, accident reports, health room log, etc.) for the purpose of documenting activities.
• Other duties as assigned.

Professional Qualifications:

• High School Graduate or equivalent
• Three (3) to five (5) years in a secretarial/administrative support position preferred, preferably in a K-12 environment.
• Bilingual preferred.
• Proven ability to work independently; effectively performs as a self-starter, using independent decision making appropriately. Understands the importance of confidentiality in working with staff, students and parents.
• Demonstrated ability to relate to and work effectively with students, staff, parents, community, officials, and other school districts on a regular basis.
• Demonstrated skills in appropriate software applications (i.e. MS Word, MS Excel, MS Publisher, MS PowerPoint, Schoolmaster), and ability to learn new software/hardware as needed.
• Outstanding written, verbal and customer service skills (both over the phone and in person).
• Thorough knowledge of business English, spelling and math.
• Ability to work independently in the absence of specific instruction.
• Ability to interpret and apply policies and procedures.
• Demonstrated ability to communicate effectively with a wide variety of individuals.
• Demonstrated skills in appropriate software applications (i.e. MS Word, MS Excel, MS Publisher, MS PowerPoint, Tyler SIS or Schoolmaster), and ability to learn new software/hardware as needed.
• Outstanding written, verbal and customer service skills (both over the phone and in person).
• Thorough knowledge of business English, spelling and math.
• Ability to work independently in the absence of specific instruction.
• Ability to interpret and apply policies and procedures.
• Demonstrated ability to communicate effectively with a wide variety of individuals.
• Ability to handle frequent interruptions while carrying out assignment in a pleasant and professional manner.
• Ability to perform duties in an efficient and organized manner.
• Ability to adapt to a variety of situations and to remain calm under stress.
• Portrays positive attitude, initiative and responsibility to the staff.
• Understands and carries out oral and written directions efficiently and effectively.
• Supports and implements Eastmont School District policies, regulations, procedures and administrative directives.
• Deals with obstacles and constraints positively.
• Demonstrates ability to adjust to and use new approaches in the performance of his/her duties.
• Seeks and takes advantage of opportunities for professional growth.
• Maintains dress and appearance appropriate to a professional office setting.
• Promotes good staff morale and works harmoniously with fellow staff members.
• Excellent attendance and punctuality required.

Physical Requirements:

The usual and customary methods of performing the job’s functions require the following physical demands:

• Minimal lifting, carrying, pushing, and/or pulling
• Ability to lift 30 lbs.
• Minimal stooping, kneeling, crouching, and/or crawling
• Significant fine finger dexterity
• Generally this job requires 50% sitting, 30% walking, and 20% standing

Benefits:

• All those associated with Eastmont Secretary Unit

Eastmont School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator, Kayla Brown, 509-884-7169, brownk@eastmont206.org; and Section 504 Coordinator, Spencer Taylor, 509-884-7169, taylors@eastmopnt206.org. 800 Eastmont Avenue, East Wenatchee 98802

Salary : $26 - $32