What are the responsibilities and job description for the Office Support Professional position at Leeds Professional Resources?
We are seeking a highly skilled and organized Administrative Assistant to join our client's team in South Miami. The ideal candidate will be a problem solver with excellent communication skills, impeccable attention to detail, and experience working in an office environment.
The successful candidate will serve as the eyes and ears of the office, providing information, answering questions, and responding to requests. They will also ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
Maintaining workflow by analyzing and refining standard operating procedures is essential to this role. This includes scheduling, communications, and office layout. The candidate should also have experience coordinating internal and external resources to expedite workflow.
Responsibilities include providing front-desk coverage, managing a busy multiline phone system, greeting guests, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
- Manage email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes for senior leaders
- Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
- Coordinate domestic and international travel arrangements for employees
- Maintain filing system, contact database, employee list, and inventory
- Order and oversee office supplies and food deliveries for group meetings
