What are the responsibilities and job description for the Invoicing Specialist position at LEER Group?
Overall Responsibilities:
The Invoicing Specialist is an office support position that reports to the on-site Controller. In lieu of Controller, Alternate reporting to the Transportation Manager or Accounts Receivable Manager. Primary duties for this position will include greeting visitors and invoicing shipments to dealers using the JDE E1 system. Other duties include processing credits, preparing packages for UPS shipment, and maintaining log and documents for Vendors and Subcontractors. Other administrative duties including cross-training in various areas of the office will be included as needed. This person must be able to work with little to no supervision.
RESPONSIBILITIES:
Educational and other requirements:
The Invoicing Specialist is an office support position that reports to the on-site Controller. In lieu of Controller, Alternate reporting to the Transportation Manager or Accounts Receivable Manager. Primary duties for this position will include greeting visitors and invoicing shipments to dealers using the JDE E1 system. Other duties include processing credits, preparing packages for UPS shipment, and maintaining log and documents for Vendors and Subcontractors. Other administrative duties including cross-training in various areas of the office will be included as needed. This person must be able to work with little to no supervision.
RESPONSIBILITIES:
- Primary duties will be Invoicing caps and parts to be shipped using Oracle (E1), processing paperwork for border crossings to and from Canada, processing checks for our Corporate Office, and assisting our Transportation Manager.
- This position will require Saturday work on a regular rotation.
- Other duties will include Computer work, sorting documents, assisting with team members, processing, and filing documents.
- This employee must be able to work with little to no supervision. This person will be overseeing confidential information.
- Other duties will include cross-training in various areas of the office as needed.
- Invoice the loads on the schedule for the day. Notify driver of completion.
- Empty driver pouches. Sort, pull out checks, process, and send to Corporate in the daily overnight envelope.
- File dealer cards and invoices.
- Update and maintain dealer cards.
- Daily UPS invoicing
- Process RMA’s
- Type up delivery schedule and distribute.
- Type up driver pay sheets.
- Answer emails from corporate, including but not limited to typing up STOP signs and providing copies of PODs.
- Update and maintain information with the Canadian broker.
- Keep track of driver fuel and mileage for report.
- Communicate effectively with Transportation manager and with drivers.
- Invoice the loads on the schedule for the day. Notify driver of completion.
- File dealer cards and invoices.
- Update and maintain dealer cards.
- Daily UPS invoicing
- Process RMA’s
- Type up delivery schedule and distribute.
- Type up driver pay sheets.
- Track crossing information for controller to compare against billing.
- Keep track of driver fuel and mileage for report.
- Responsible for handling front office reception and administration duties.
- Greeting visitors, vendors and applicants.
- Answering phones, handling company inquiries, and sorting and distributing mail.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite or related software.
Educational and other requirements:
- High School Diploma required or equivalent years of experience in clerical, accounting, or finance.
- Work well within a team environment. Willingness to work a flexible schedule. Work requires weekend and/or evening work.
- Ability to multitask, effective time management skills and a basis for action.
- Must have fluent computer skills in Microsoft Office and related software packages.
- Excellent written and verbal communication skills.
- Very sharp, innovative, and accustomed to “figuring it out.”
- Mature judgment and decision-making ability.
- Strong project management skills and the ability to work unaided if needed.
- Adaptability and flexibility dealing with changing market and economic conditions.
