Orchard Office Administrative Assistant

Purpose: To improve people’s lives

Vision: To grow and deliver the highest quality fruit and create value for our customers, employees, and growers.

Mission: The Legacy family is admired for being the industry leader. We are passionate about creating value and improving people’s lives.

Values: Demonstrates behaviors which contribute to the growth and achievement of Legacy’s mission:

• Integrity: We do the right thing, even when no one is watching.
• Respect: We practice the “Golden Rule”.
• Teamwork: We work together to achieve common goals – no barriers.
• Excellence: We continuously look for ways to creatively improve.
• Accountability: We are personally responsible for delivering the desired results.
• Passion: We earnestly care about the outcomes and perceptions of others.

Role Summary: This job may be responsible for various orchard clerical duties such as documentation, payroll functions, reporting, etc... This position may require traveling to various ranch office locations to perform clerical duties. Additional job requirements include but not limited to the following…

Job Duties/Responsibilities:

· Maintaining reports and logs for recruitment efforts at various ranch locations

· Recording employee scheduling; vacation times, sick days, etc.

· Uploading and documenting new hires into payroll software

· New hire paperwork filing and documentation

· Food safety data entry and log documentation

· Occasional worker housing inspections

· Various communication between 3rd party venders, subcontractors etc.

· Organizing paychecks to different ranch locations

· Making sure invoices are forwarded to AP staff at main office locations

· Maintain communication between warehouse and ranch

· Various filing and record keeping

· Must be available for flexible hours, overtime, and weekends

· Other duties as assigned

Education & Experience:

· Must have High School diploma

· Must be bilingual in Spanish & English

· Must have clerical experience including but not limited to; documentation, paperwork filing, reporting and data entry

Pre-Employment Requirements:

· Drug test & background check required

Certificates & Licenses:

· Driver’s license

Equipment/Technology Skills:

· Must have knowledge of computer software including but not limited to, Microsoft Word, Microsoft Excel, Microsoft Outlook

Physical Abilities:

· Ability to perform various activities that require, sitting, standing, walking, lifting, pulling/pushing objects, grasp & reach

· Ability to speak clearly & communicate with others

· Must have good vision

· Ability to occasionally lift 20 lbs. from floor/ shoulder level

Mental/Other Skills & Abilities:

· Ability to adapt to changes, delays, or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation

· Ability to maintain focus for extended periods of time; ability to complete projects with resourcefulness; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data

· Ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary

· Ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations

· Ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions

· Ability to identify and/or prevent problems; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature

· Ability to complete duties, on time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work

· Ability, in English to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

· High mathematical ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume

· High reasoning ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Workplace Environmental Conditions:

· Ability to tolerate potential harsh weather conditions for short or long periods of time

· Exposed during a shift to constant or intermittent sounds at a level sufficient to potentially cause hearing loss or fatigue

· Injury exposure to workplace hazards, warehousing machinery

Employees agree not to disclose Confidential Information or Proprietary Data to third parties or anyone not on a need-to-know basis, directly or indirectly. If Confidential Information or Proprietary Data is used or disclosed, the Employer may take disciplinary action, up to and including termination.

“Legacy Fruit provides reasonable accommodations to assist qualified individuals in order to perform the essential duties/requirements their job requires. The description is intended to provide only basic guidelines for meeting job requirements and serves as merely a summary rather than a complete listing of duties. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve. This job description does not constitute a contract as employment is at will.”

Job Type: Full-time

Pay: From $20.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Clerical: 1 year (Preferred)

Ability to Commute:

• Mattawa, WA 99349 (Required)

Work Location: In person

Salary : $21