Administrative Assistant

DMINISTRATIVE ASSISTANT

Job Summary: The Administrative Assistant (AA) receives Accounts Payable for the nursing home. Organizes, maintains and completes all administrative reports required for efficient functioning of the nursing home. Strives to maintain communications with other departments and with the Administrator, manages petty cash and other finances of the facility. Maintains receipts for expenditures. Reports all significant information to the Administrator. Responsible to the Administrator. Accepts administrative responsibilities in Administrator’s absence.

Education: High school diploma required. Business courses and basic accounting preferred, but not required.

Qualifications

1.Must have some experience with bookkeeping

.2.Must be able to type, and to use other office equipment.

3.Will receive some on-the job training regarding proper handling of administrative matters according to formulated policies.

4.General knowledge of assisted living facility functions.

5.Has the ability to work well with the general public.

6.Has the ability to meet and deal with a variety of employees, residents, and relatives.

7.Considerable initiative and judgment is needed promoting favorable public relations.

8.Must be sociable, courteous and have a memory for details.

9.Must have a pre-employment and an annual Tuberculosis screening examination as required by the state the Administrative Assistant is employed

Responsibilities:

1. Handles resident’s funds and distributes their money according to the resident demand, or to expenses incurred outside of the facility when necessary.

2. Completes weekly, monthly and quarterly reports.

3. Answers the telephone.

4. Relates knowledgeable information regarding admission requirements and rates.

5. Assists in filing and maintaining discharge records.

6. Completes Federal, State, and miscellaneous forms upon request, and as a part of routine admission.

7. If certified by the State, completes Medicaid application when necessary. 8. Attends and participates in facility meetings.

9. Participates in Quality Assessment and Improvement Program

10. Participates in Quality Assessment Performance Improvement Program

11. Reports immediately to Director of Nursing and Facility Administrator, situations involving abuse, neglect, or suspicion of a crime.

12. Adheres to the Code of Conduct, Compliance Program, HIPPA Standard, and Computer Usage Agreement.

13. Performs any other responsibilities as discussed and designated by the Facility

Administrator Professional Requirements:

1. Adheres to dress code, appearance is neat and clean.

2. Completes educational requirements per policy.

3. Maintains regulatory requirements.

4. Occasional travel/overnights required for training, professional meetings, emergencies, and evacuations.

5. Reports to work on time and as scheduled.

6. Wears identification while on duty.

7. Must work throughout all areas of the facility.

8. Completes work in designated time frames. Regulatory RequirementsMust be at least 18 years of ageLanguage SkillsAbility to read and communicate effectively in English.

SkillsAnalytical skills:

Strong clerical knowledge and skills

Basic computer knowledge

Organizational skills

Ability to lead others in a supervisory capacity

Physical Demands 0%Never1 -33% Occasional 34 - 66%Frequent 67 -100%

Continuous

1.Standing/Walking:Frequently: Administrative filing; running off copies on Copier; faxing copies; delivering phonemessages, delivering orders to doctor’s offices and drug stores; delivering mail to department heads and residents; watering plants in front areas and offices. 2.Bending/Stooping:Frequently:Take in Administrative supplies, nursing supplies, dietary supplies and utensils; store commercial supplement; store linen orders; reload copier and computer with paper.

3.Lifting/Handling: Occasionally: Restock office supplies, forms; store administrative records, (active and inactive); Range of weight: 1-50 pounds.

4.Carrying:Occasionally: Administrative supplies to and from Administrator’s office and storeroom; nursing supplies to nurses’ stations and storeroom, UPS packages to residents, employees. Range of weight: 1-50 pounds. 5.Push/Pull:Occasionally: Loaded dolly to storeroom, nursing supply room, and dietary supply room; housekeeping supplies, linen orders, moving administrative inventory. Range of weight: 1-50 pounds. 6.Balancing:Frequently: Moving supplies from one storage room to another, administrative file folders from active to inactive, and residents folders form active to inactive.

7.Pivoting/TurningFrequently:Stocking administrative and nursing supplies and forms. Copying, handling records, file folders.

8.Crouching/Stooping Frequently: Storing administrative files, folders, supplies; inventory for administration.

9.Kneeling: Occasionally: Filing, stocking supplies.

10.Reaching:Filing administrative folders, records; nursing file folders;

· 1.Greater than shoulder height:Occasionally

· 2.Equal to shoulder height: Frequently

· 3.Less than shoulder height: Frequently

11.Manual Dexterity: Continuously: Continuous typing, calculator, copier, fax machine.

12.Speaking/HearingContinuously: Answering phone, delivering phone seeing: messages. Paging on intercom system, conversing with residents as well as employees and family members; answering questions from employees.

Job Location Must work throughout all areas of the facility. May require working irregular hours and may be exposed to communicable diseases and/or body fluids, medical preparations, toxic substances and occasionally ionizing radiation. Occasional travel/overnights required for training, professional meetings, emergencies, and evacuations.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $15